Administrator

2 weeks ago

Sevenoaks, United Kingdom EMCOR UK Full time

**Duties/Responsibilities**:
We are recruiting for an Administrator to be based in Suffolk.

**Work hours**:
Monday - Friday 8 - 5pm

**Job Purpose**:
To provide effective assistance to the Project Managers, Project Supervisors and Project Co-ordinators in the running of all Project works.

**Principle Accountabilities**:

- Support to the Project Teams
- Collate and track new project enquiries through to completion on Smartsheet
- Raise material and sub contract orders using the company finance package and work with Accounts for any non conformance of orders and invoices.
- Assist PM with resource monitoring to allow peaks and troughs of work to be identified and smoothed.
- Maintain weekly conference calls/meetings to ensure report data is accurate at all times.
- Organise and co-ordinate all project handovers from estimating to Operational. Ensure all minutes are issued with agreed actions monitored and closed out
- Assist operational groups in site set/start up, utilising consistent template/framework
- To maintain direct communicating lines with customers as and when required to ensure they are provided with clear and accurate updates at all times
- Ensure all Operatives have uniform and PPE and keep the register updated.
- Keep the Operatives tooling register updated as and when new tools are issued.
- Keep the calibration / PAT testing register updated.
- Keep stationery cupboard clean and tidy and order supplies.
- Excellent customer care skills
- Take minutes at meetings when required
- Assist with processing of O & M Documentation
- General support to Administration, Commercial and Operational Teams when required
**Person Specification**:
**Qualifications and Experience:
**- Good interpersonal skills - proficient communication skills, both written & verbal with demonstrated ability
- Experience within similar role would be an advantage
- Able to work as part of a larger team
- Ability to introduce new ideas and improve the efficiency of the entire group
- Conscientious
- Able to work under pressure and to defined deadlines
- Good IT skills
- Smart, presentable appearance
- Personable, flexible and approachable
- Good interpersonal and customer relationship skills
- Good command of the English language both written and verbal.
- Good communication skills (verbal and written)
- Good IT skills including Word, Excel and Power Point,
- Good telephone manner
- Good time keeper
- Reliable, Self-motivated and business focused
- Keen attention to detail
- Able to work and focus in an ever changing environment
- Target driven and able to meet deadlines
- Proven communication and numeric skills (verbal and written)

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