Facilities Support Specialist

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**Introduction**

We are looking for a **Facilities Support Specialist **to integrate activities across more than one discipline within Boeing International Enterprise Services (BIES). This role is based out of **Fleet**,** UK**.

**The role**

You will provide administrative, personnel and customer support to facilitate on-site activities and support project and process plans and in the implementation of policies and procedures. You will develop and maintain relationships and partnerships with customers, stakeholders and peers along with supporting multiple administrative processes and customer requests.

The role will be based onsite in our Fleet office and occasional travel to other UK offices may be required (Milton Keynes and Frimley).

**Responsibilities**

The Site Focal role is positioned to ensure the smooth and seamless operation of the Boeing Fleet office providing multi-disciplinary business process and administrative support to the residents, working closely with internal business functions and external contractors and suppliers.

Duties will include (but are not limited to):

- Input and track all facility related issues through supplier web based platforms to completion with consistent resident communications and fix timelines being provided.
- Build relationship with FM providers to ensure Boeing site operation consistency is adhered.
- Responsible for raising purchase requisitions for facility related items through procurement internal business systems.
- Invoice management support for facility and business procurement when required.
- Development and management of Site Emergency Planning including documentation updates through internationally provided processes, templates and testing.
- Update site / employee call tree and dialogic scenarios.
- Accountability for ensuring that all Health and Safety policies and procedures are systematically applied in order to facilitate the safe, secure, healthy and compliant operation of site activities.
- Support Reception desk duties as required.
- Maintains Site records including management of accounts and facility OEM manuals.
- Internal business support SharePoint management.
- Occasional support to cover as Business Support Specialist/ Site Focal for other sites.
- Opportunities to support projects across the region in a support or leadership capacity

**Skills & Preferred Qualifications**:

- Must be a proactive, assertive, high energy individual and can work efficiently in an environment where priorities can change frequently.
- Must be highly responsive to the needs generated by the day-to-day activities of the site and business management requirements.
- Should exhibit mature and independent judgment, initiative and flexibility.
- Able to solve problems as they arise and use initiative or seek clarification as appropriate.
- High levels of discretion are required. Demonstrated experience of working in a confidential environment.
- Precise, accurate, and meticulous and have outstanding organisational skills.
- Be capable working well with others.
- Excellent communication skills; both verbal and written communication.
- Have experience working with and building relationships with a wide range of individuals/business partners within an organisation.
- Be computer literate with excellent experience of MS Office. Word, Excel and PowerPoint are essential.
- Experience with EHS is beneficial
- A prior facilities role would be advantageous.
- UK Driving License is highly preferred.

**Employer will not sponsor applicants for employment visa status.**

**Equal Opportunity Employer**:
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.