Receptionist/administrator

1 week ago

Preston, United Kingdom New Horizons NW Full time

New Horizons NW Ltd is a private organisation which provides high quality care to young people with physical and learning disabilities, as well as young people with emotional and behavioural difficulties. Head Office is a vital requirement to ensure the management and oversite of the organization is to a high standard and support is offered to our expanding orgaisation.

As Receptionist/ administration assistant at New Horizons you will be responsible for the organisation of Recruitment and day to day administration. These roles are very important areas within our business, as we are still growing as an organisation.

**Personal Requirements**:

- Competent in Microsoft Programmes e.g. Word, Access, Outlook, Excel and Publisher
- Possess good communication skills.
- Be able to work under pressure
- Good organisation skills
- Able to work as part of a team and on own initiative
- Flexible
- Good telephone Manner

**Hours of work and holidays**

This post requires you to work a 40 hour week, Monday to Friday 9.00 am - 5.00 pm.

**Duties include**
- Answering the telephone and ensuring all messages are recorded and passed to the appropriate person.
- To maintain a welcoming environment and appropriate hospitality for visitors as well as ensure the conference room is ready for any meetings/ training
- Provide administrative support eg reports, taking of minutes and producing hard copy following meetings using appropriate Microsoft programs
- supporting recruitment in line with our safer recruitment policy
- Meeting deadlines from senior management
- Being aware of guidelines and regulations which may effect your role (GDPR)
- Provide administrative support to the Office Manager, Area Managers and Directors
- Preparation of reports, letters, minutes of meetings etc using appropriate Microsoft programs
- Maintaining Databases
- Creating new publications by use of Publisher
- Filing of documents so that they can easily be found when needed
- Archiving of documents for safe keeping in line with current legislation
- Sort, distribute and record incoming mail and dispatch outgoing mail
- Photocopying etc
- Ability to use Internet for research if requested
- Arranging Training

**Also**:To carry out such duties as are required and as are commensurate with the grade of the post

**Person Specification**

**Education, knowledge & Experience**:

- Strong IT skills
- GCSE or equivalent
- Hospitality experience

**Skills and abilities**:

- Must be computer literate
- Good verbal and written communication skills
- Takes responsibility of own work load, maintains high standards and accuracy
- Able to develop strong partnerships across different departments
- Can focus to achieve deadlines
- Must be proactive with a good work ethic

**Job Types**: Full-time, Permanent

**Salary**: £15,000.00-£19,760.00 per year

**Benefits**:

- Company events
- Company pension
- On-site parking
- Referral programme

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Preston: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Reference ID: RECEPTION23

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