HR Assistant

Cardiff, South Wales

1415

Panasonic Manufacturing | March

Based on site in Cardiff

Are you looking for a new opportunity that offers meaningful work with true purpose? We would love to welcome you to our multinational team

Your growth is our growth. We invest in your future by enhancing your skills and abilities through training opportunities and interesting challenges.

At Panasonic, we believe in the power of collaboration - only together can we continue to expand our innovative edge and exceed our customers’ expectations. We are a powerful brand with a rich company culture, based on our 7 principles. It's not just about what we do, but how we do it. To fulfil our social responsibilities, we will continue to do what we have done for over 100 years - to enrich people’s lives at home and at work, and move society forward.

**WHAT YOU WILL BE DOING**:
Provide administrative and organisational support to HR team, championing accuracy and timely undertaking of a wide range of HR activities, including general administrative duties, recruitment and employee development, employee database management, employee liaison and HR policy development.

**Policy and Procedure**:

- Be responsible for ISO document control (QMS), upload and communicate new and revised HR Policy and Procedures.
- Organise HR policy and procedure review cycle.

**HR Service Levels**:

- Respond to general HR queries and administration requests, ensuring smooth communication with employees and leadership teams, offering prompt resolution.
- Monitor HR Team performance against HR Code of Conduct and SLA’s.

**Recruitment & Selection**:

- Ensure Recruitment Software is maintained in a timely and accurate manner.
- Assist in the checking of permits to work (eligibility).
- Coordinate employment start packs and reference requests for new appointments.
- Actively liaise with new starter “Buddies” to ensure effective onboarding.
- Actively liaise with recruitment agencies in the provision of F&A and absence data.

**Projects**:

- Support HR Team in the delivery of BP and Strategic projects.

**Employee Relations, Wellbeing & Reward**:

- Advise and assist employees with understanding human resource policies and procedures.
- Build and feedback insights and perceptions about employee engagement, company culture through open dialogue.
- Drive Business Values and behaviours in the workplace.
- Assist with the provision of employee wellness programs and other HR services.
- Undertake Salary and Reward benchmarking activities.
- Promote and distribute support to Employees through provision of professional services.

**Learning & Development**:

- Support HR Team in the Delivery of Development Strategies and initiatives.
- Communication of learning plans and their benefits.
- Maintain succession plans of PMUK critical roles.

**Other**:

- Organising of meetings and events, to include invites, room booking, attendee management, agenda distribution and administration of notes where required.
- Respond to ad-hoc requests for data and maintain Departmental Organisation Charts.
- Select relevant data and compile HR reports including statistical summaries, charts, graphs, surveys (e.g., HR CS Annual Survey and EOS for all Business Units).
- Support HR Team in the promotion of Compliance and HR mandated processes and systems.
- Monitor adherence to UK employment Law and regulations.
- Maintenance of HR Communication Pages, ISO Documentation, KPI & Evolve Dashboards.
- Collate PMUK Monthly Comms (e.g., Company newsletter) and Management Updates.
- General HR Administration.
- Ensure all HR records are accurate, up to date and compliant with GDPR and ISM, conducting annual reviews/audits.
- CSR activities and implementation.
- Support in the Organisations of Corporate events e.g., long service awards.

**WHAT WE ARE LOOKING FOR**:
**Education/Relevant Experience**:

- Proven academic background and/ or CIPD Qualified (or working towards).

**Knowledge and Skills**:

- Experience in within a manufacturing and/or customer service environment would be advantageous.
- Strong Administrative background with an operational knowledge of HR would be an advantage.
- Use of Microsoft Office Packages is essential. SharePoint would be an advantage but not essential.
- Ability to work with limited supervision, undertaking the importance of absolute discretion and confidentiality.
- Excellent communication skills and the ability to handle situations with diplomacy and tact.

**Soft Skills**:

- ** Self Confidence**: Ability to improve the way people view ideas and opinions seriously, resilient, and able to build effective relationships.
- ** Work Ethic**: Work to a Professional Standard, Respectful, Dependable, Open, Honest, Discreet, and diplomatic.
- ** Communication**: Active Listener, Receptiveness to Feedback and Approachable and ability to deal with difficult decision and conversations.
- ** Strengths**: Attention to Detail, Flexible, Reliable and Patie