HR/payroll Assistant

**Starting salary £22,464.00, rising to £25,000 upon successful completion of payroll training**

**Temporary, full time (minimum 12 month contract)**

**Atradius**

The Atradius Group provides trade credit insurance, surety and collections services worldwide, and has a presence through 160 offices in 52 countries. The products offered by Atradius protect companies around the world against the default risks associated with selling goods and services on credit.

**The Job Role**

**HR Assistant job duties**:

- Monthly MI preparation and reconciliations ready for sign-off by HR Services Manager. A good working knowledge of Excel is desirable.
- Induction of new recruits - 1 to 1 induction to obtain HR forms and inform new starters about HR procedures. Wider induction programme for around 20 attendees to be organised and co-ordinated with Senior Managers and presenters twice a year.
- Absence recording & monitoring in line with policies
- Sports & Social club administration - arranging monthly meetings, minute taking and newsletter co-ordination (and any related activities/events)
- Minute taking for HR Executive Committee
- Supporting the HR UK team with tasks as required - could range from data input, arranging meetings, minute taking, collecting data from employees, creating and providing system reports from HR/Payroll, calculating payroll changes.
- Updating group-wide HR system Fusion HCM with contractor information, new starters, allowance changes, deduction changes in a timely manner in line with tight deadlines
- Updating Fusion HCM & UK HR/Payroll system ADP iHCM with staff changes
- Support for payroll entry in ADP
- Creation and maintenance of spreadsheets on a regular basis.
- Intranet/Sharepoint publishing of news items for internal staff reading.
- Keeping up to date with employment law and legislative changes.
- Involvement in projects as and when required (eg implementation of new systems/processes)
- Senior Manager Certification Regime (SMCR) administration. Ensuring the company is compliant with SMCR checks, with annual certificates issued, and the FCA portal maintained.
- Effectively following GDPR policies to ensure the collection and processing of data is performed correctly.

**Payroll assistant tasks**:

- Administering an integrated payroll & HR system & data entry into both ADP iHCM and Oracle HCM to ensure employees and contractors have systems access, and employees get paid correctly and on time.
- Responsibility for 4 x monthly payrolls for UK & Ireland - including payroll calculations, HMRC processes including SSP, SMP, P45’s, P11D’s, Tax year end, New Tax year procedures, committing and reconciling the payroll.
- Payroll entries can include (but not limited to) childcare allowance, season ticket loans, Cyclescheme, salary changes, starters, leavers, commission payments, bonus payments - including calculations of these as appropriate.
- Administration of the Pension Schemes including compliance with auto-enrolment duties. Also ensuring deductions are processed accurately for 5 pension schemes and uploaded to the pension administrators on-line portal within a set timeframe.
- Negotiating the annual renewal costs with the providers of Private Medical Insurance, Denplan, Medicash, in line with the Atradius Flexible Benefits salary sacrifice scheme. Furthermore, being the day to day point of contact.
- Administrating Ex-Pats pay reviews annually, negotiate annual healthcare renewals, ensuring pensions are correctly reported, and assisting with tax and NI reporting via legal representatives.
- Understanding of GDPR and HR compliance and monthly data cleanse.
- Completing ONS surveys
- Liaising with internal and external auditors as appropriate
- New starters HR inductions, background screening checks, setting up on payroll, issuing of contracts, diarising probation periods, being point of contact for any pay queries.
- Management Information Reporting on a monthly basis and ad hoc as required. Strong analytical skills, use of MS Excel, and attention to detail essential.
- Absence recording and monitoring in line with policies.
- Arranging meetings as appropriate and occasional minute taking.
- Intranet publishing for HR UK & Ireland.
- Supporting the HR Services Manager, HR Business Partners and HR Manager.

**Knowledge & Skills**
- Strong numeracy, oral and written communication skills
- Previous payroll experience
- High level of computer literacy - in particular Outlook, Excel and Word. A lot of time will be spent in Excel for management reporting so understanding of pivot tables, VLookups, formatting etc is essential for this role.
- To be able to prioritise busy workloads. This is a busy, but varied role.
- To be able to adapt to monthly/quarterly/annual deadlines and to re-prioritise where deadlines conflict.
- Keeping up to date with employment law and legislative changes.

**Personal Qualities**:

- Confidential and honest
- Trustworthy, reliable and committed
- Determina