Operations Administrator

**Operations Administrator**

**Specialist Door Solutions Limited**

**PART TIME hours to be agreed**

**£24,000-£26,000 pro rata**

We are one of the UK’s most well established and leading specialists in permanent wall surface and door set protection, we predominately work within the Healthcare sector both NHS and private hospitals. Our business is growing, and our vision is to increase turnover and profit by consistently delivering at a high level, providing the best service and value for our clients. To achieve this, we wish to attract and retain colleagues to join us on our journey.
- Specialist - “we are experts who continuously dive innovation and product development”_
- Dedicated - “we love what we do and hold ourselves accountable to our clients and on another”_
- Sincere - “we keep our promises. We go above and beyond and always tell how it is”_

We are currently recruiting due to an internal promotion.

As Operations Administrator you will support the Operations Manager and other stakeholders to ensure we remain compliant as a business and stay abreast of industry changes and certification.

Hours are flexible but we would envisage a minimum of 20 hours per week.

**Responsibilities**:
To support the business with the production and management of documentation. Ensuring systems and procedures are kept up to date and reviewed regularly by the relevant Manager ensuring we remain ISO 9001 and RISQS compliant.

To assist the Production Controller and Operations Manager in the collation and monitoring of risk assessments and quality procedures. You will coordinate our safe working practises to ensure our records are kept up to date and the relevant timelines are adhered to and we remain compliant.

Organise our regular health and safety meeting, collate agenda, log actions, monitor responses to ensure completed with the agreed timescales.

Check policies and procedures are implemented and adhered to, any noncompliance is recorded and follow up actions undertaken and signed off, escalating where appropriate.

Work as part of the team to investigate, record incident/accident. Record and monitor any actions and ensure these are followed up and any changes implemented.

Work closely with Maintenance to ensure records are up to date:

- new equipment is installed and signed off.
- tools/equipment are calibrated/inspected regularly
- regular cleaning, and maintenance routines are reviewed, adhered to, and recorded.

Assist in the new staff induction process, setting up all mandatory training, ensuring workshop inductions have been completed and signed off by all relevant parties.

Accompany external inspectors when carrying out inspection visits on-site

**Carbon Neutral**

We are working to ensure we reduce our energy related carbon emissions in a cost-effective manner, including maximizing our use of renewable energy sources. You will be part of the team who will help to drive and imbed this within our organisation.
- Collate information in relation to carbon reduction including energy management and wider sustainability agenda.
- Work with the Operations Manager and external experts to identify the best options open to us.
- To coordinate our energy efficiency by working with colleagues to develop and implement our strategy for reaching net zero.
- Recording and monitoring our progress on a regular basis.

Other duties and tasks as directed in order to support the business.

**Skills and Experience**

You should possess excellent communication and organisation skills, be computer literate in the use of Microsoft office and be capable of learning new systems and procedures. On a day-to-day basis you will engage with various people from around the business so should be confident in dealing with people at all levels.

**Remuneration**

Annual holiday 31 days including bank holidays

Service-related holiday entitlement (capped at 36 days including bank holidays)

Company bonus scheme

Free parking

Company events

Employee Referral Scheme

Wellness Benefit include:

- Dental
- Optical
- Therapies - up to 4 sessions self-referral
- GP services - private GP consultations diagnostic tests, vaccinations, and prescription charges
- Remote Benefits
- Remote GP Services
- Private GP Helpline
- Employee Assistance Programme (EAP)

**Job Type**: Part-time
Part-time hours: 20 per week

**Salary**: £24,000.00-£26,000.00 per year

**Benefits**:

- Additional leave
- Company events
- Company pension
- On-site parking
- Wellness programmes

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Bordon, GU35 9HH: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 1 year (required)