HR Administrator

Overview:
ParentPay Group is the European EdTech market leader in MIS, cashless school payments, school meals management and communications software. Across our Group, we help more than 20,000 schools effectively manage their data, save administration time, and reduce costs whilst enabling millions of parents to communicate with their school, remaining engaged in their children’s education.

The HR Administrator works to support the smooth operation of the HR department. Owner of administration in the function and acting as a first point of contact for employees the role delivers an excellent HR service for all employees. As the custodian of all employee files and data, at all times the role will require excellence in attention to detail, a methodical and logical approach and a focus on delivery.

Location - we are flexible on location, we just want the best person for the job. You can be based at our offices in Bedford or Coventry, or we also offer a hybrid or remote working option. This can be discussed at interview.

We are open to applicants looking for full-time or part-time hours (ideally 10am-3pm daily).

**Responsibilities**:

- Responsible for maintaining employee HR files and data (HiBob is our system). Ensure timely and accurate processing of documentation and data, including new starters, contracts and letters, probation outcomes, absence documenting, leavers letters and supporting managers with processing amendments.
- Ensure that all new starter documentation is completed promptly and that right to work and other pre-employment checks are carried out appropriately.
- Carry out regular audits of HR data and documents to ensure data integrity and compliance with all statutory and company requirements.
- Work closely with the Information security, IT, Workplace & Finance teams to ensure that joiners, movers, leavers and other processes are adhered to and support any audit processes
- Establish and maintain excellent working relationships with colleagues and external providers, acting as a main point of contact, being proactive in answering questions and escalating queries to swift resolution as necessary.
- Support continuous improvement and look for opportunities for standardisation, simplification, automation to reduce administration and make our processes better
- Produce HR reports including monthly management information, benefits and pension reporting, absence reporting and other ad hoc reporting requests.
- Act as a point of contact for payroll, benefits and pension providers to complete monthly update reports, assist with queries and ensuring employee questions are answered
- Be the main point of contract with the Group Payroll team and assist in payroll preparation by providing information on starters, leavers, changes, absence, benefits and any other payroll inputs.
- Support the HR Team with training and event co-ordination and roll out
- Responsible for ad hoc administration responsibilities such as invoices, expenses, post etc. and supporting with development of presentations.
- Support the roll out of projects and initiatives across the organisation, including HiBob module launches, training, wellbeing, policy roll out and annual processes such as benefits windows, performance review cycle.

Key Skills & Experience:

- Adaptable and flexible, with a proven track record of working to deadlines in a fast paced and changing environment.
- Highly organised with the ability to prioritise and excellent attention to detail
- Has a desire to learn and is quick to pick up new tasks and activity, has a focus on continuous improvement and delivery
- High level of personal responsibility and manages tasks through to completion
- Able to work across multiple priorities and tasks quickly and efficiently
- Proactive self-starter, with proven ability to make improvements, has the ability to work under their own initiative and as part of a team
- Ability to work with others in a matrix team to deliver
- Excellent interpersonal and communication skills to build effective relationships
- Previous experience of scoping and producing reports and excellent excel skills with the ability to work with data, highly numerate and analytical.
- Extensive experience and skillset in maintaining and understanding HR systems (HiBob preferable) and data
- Ability to work with a range of stakeholders internally and externally
- Intermediate/Advanced MS office skills (Excel, Word and Powerpoint
- Is a hard worker but equally has a good sense of humour and likes to have fun

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