Document Production Specialist

**Document Production Specialist**

**Salary**: £24,500 per annum plus company benefits

Location: Manchester, M1 4BT or Southampton, SO15 2BG

Contract: Full Time, Permanent

Shifts: 37.5 hours per week, Monday - Friday, 1 hour break, 9am-5:30pm or 9.30am-6pm

Work model: Hybrid - 2 days in office, 3 at home

**Williams Lea seeks a Document Production Specialist to join our team**

Williams Lea is the leading global provider of skilled business-critical support services to financial, legal and professional services firms.

Sound good so far? Then this is the perfect position for you and you are just the individual that we are looking for

**Purpose of role**

A Document Production Specialist purpose is to be an effective member of the document production team and provide fee earners with a seamless, professional, accurate and efficient document production service.

**Key responsibilities**
- Producing and amending correspondence, documents, reports, deeds, attachments etc. from a variety of sources, in house style and in line with the DP systems/procedures
- Producing and amending PowerPoint presentations, organisational charts, mail merges and Excel spreadsheets and graphs
- Effectively using the DP workflow system to prioritise and deal with incoming and outgoing
- work
- Proof reading and checking documents that have been produced to ensure they are correct, in line with house style and, where applicable, attachments have been included
- Liaising with the DP team leader and legal PAs, as appropriate, in relation to document
- production matters and queries
- Effectively managing workloads to ensure all deadlines are met and clients advised of progress
- Managing and amending the firm’s model form and precedent database
- Advising clients on the appropriate formatting and styles for their documents
- Providing an expert word support function to all areas of the firm
- Regularly checking the DP workflow system and assisting wherever possible with any backlog
- Assisting others in the department whenever possible and particularly when it is evident that a colleague needs assistance with their workload
- Creating and updating standard operation procedures on the key package functions used within the firm
- Troubleshooting, in conjunction with IT, any documents which are proving problematic

**Personal attributes**
- Accurate typing speed of at least 70 words per minute with advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint
- Experience in corporate commercial and real estate would be advantageous, but isn’t essential
- MOS qualification (or working towards certification)
- Excellent telephone manner and attention to detail
- Excellent communication, organisational and team skills
- Flexible and dependable, able to take the initiative
- Able to remain calm under pressure and work to tight deadlines
- Conscientious, approachable, and enthusiastic
- Able to quickly build confidence, respect, and trust with others

**The Package**:

- Private Medical Insurance, Life Insurance/Life Assurance, Company Pension, Corporate Eye Care, Personal Accident and Company Sick Pay.
- Additional benefits such as Dental Insurance, Childcare Vouchers, Gym Membership, Charity Donations, Employee Offers, Retail Vouchers and Season Ticket Loan are offered at a discount on a salary sacrifice basis.

You will also have the opportunity to work for a global employer; and dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects.

**Job Types**: Full-time, Permanent

**Salary**: £24,500.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Life insurance
- Private medical insurance
- Referral programme

Schedule:

- Day shift
- Monday to Friday
- No weekends

Work Location: Hybrid remote in Southampton, SO15 2BG

Reference ID: R221007202 Document Production Specialist