Facilities Assistant

2 weeks ago

London, United Kingdom Gordon Yates Limited Full time

Facilities Assistant
Our client is seeking someone with relevant experience as a receptionist, facilities or in a front of house role. You will ideally have worked previously within a similar organisation.
the role is temping up to 6 Months;
£14-15 an hour
Who will you be working for?
Our Client is an innovative healthcare organisation located in the City of London.
What will you be doing?
As Facilities Assistant you will ensure a seamless facilities service is provided to all staff, fellows, members, partners and visitors.
Your responsibilities will include:

- Ensure all staff, members, contractors and visitors sign in and out of the building and assist the Events Team with events administration.
- Issue security/building passes to new staff, council members, faculty and visitors.
- Answer calls and enquiries; passing calls on to the appropriate departments.
- Open, deliver and frank post and manage courier collections and deliveries.
- Book Taxis as directed and advise the Finance Team.
- Monitor reporting system regularly and respond to requests and update tickets accordingly, in a timely fashion.
- Provide office support services to all staff, council members, faculty and visitors.
- Support events and meetings at the College.
- Manage the daily set up and breakdown of meeting rooms
- Maintain loading bay by keeping it tidy, removing and/or delivering heavy items.
- Cover occasional late events or weekend work.
- Inform the Facilities Manager and/or Head of Facilities of any health and safety issues.
- Complete in-house Planned Preventative Maintenance, as directed.
- Ensure contractors receive and complete permits to work, prior to work commencing.
- Update staff, first aiders and fire warden registers.
- Carry out role of Fire Aider and Fire Marshall, as required.
- Any other reasonable duties.
You will need:

- Proven experience in a receptionist, facilities or front of house role, ideally within a similar organisation.
- Experience of working with a switchboard and/or service desk software.
- Excellent customer service skills.
- Excellent interpersonal and communications skills, both written and verbal.
- Proficient in using Microsoft Office.
How to apply?
Please note this is a fully in office role.

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