Finance and Administration Assistant

**Finance and Administration Assistant**

**About Us**

Nexus is a privately owned mechanical engineering company established in 2018 and is successfully building a strong position in their market. They service and support a high end residential and retail customer base with mechanical systems such as air conditioning, plumbing, building management systems. Nexus was created and is led by Graham Scarborough an experienced expert engineer who has built a reputation over 20 years for delivering a prestigious service and maintaining a loyal customer following.

The company is growing, and this opportunity allows for career development and succession if desired. Nexus currently has a team of 15+ staff, made up of engineers, contractors, back office and leadership.

Nexus is a relaxed, friendly and thriving place to work and build a career. They invest in their people and ensure success by investing in learning and development, open communication and team building.

**About the Role**

Title: Finance and Administration Assistant

Reports to: CFO (Dotted line to CEO/Office Manager)

Location: Office Based - Occasional remote working is possible

Hours: Office hours - 8-5 Mon to Fri (with flexibility)

Salary band: £23,000 - £26,000 per annum

**Overview of Role**

The purpose of the role is to support our finance and administration teams to ensure you and they, provide prestigious expertise and experience to our customers, suppliers and internal stakeholders. The things we do as part of this workstream are varied, so we are looking for a team-player who is willing to help out the entire team. They combine finance, legal, HR, facilities and procurement.

Ensure that all finance transactions are dealt with diligently and accurately. Work closely with Senior Management, Operations Team and Service department to integrate the office and field service operations and highlight and escalate issues, ensuring efficiency of supplies and service provided.

**Key Responsibilities**
- Inputting and issuing invoices for completed works via company software
- Supporting the accounts for our company portfolio
- Undertake computerised book keeping via company software and Xero
- Ensure that KPI/Timetracking system is kept up to date
- Check incoming and outgoing accounts and reconcile
- Liaising with suppliers/customers to ensure that relationships are maintained and accounts are kept timely
- Bank reconciliations
- Keep Senior Management Team updated with any financial issues
- Prepare Management Accounts
- Support Bookkeeper and CFO with any financial tasks as required.
- Supporting stock and asset management, ensuring management software is kept up to date and overview of itinerary
- Support the electrical division with job bookings, procurement, inputting work reports, issuing reports and invoicing from the service management software.
- Any other financial and administrative tasks as required

**Key relationships**
- CFO - reports to and supports
- Bookkeeper/CEO - works closely with to ensure that an accurate finance system is kept and that any issues are raised and dealt with accordingly.
- Service Co-Ordinator - works closely with to ensure smooth processes maintained for invoicing rapid turn around jobs and ensure a well maintained cash flow.
- Customers - Chase overdue accounts, update clients with statements, review of rates, etc.
- Suppliers - Processing invoices from suppliers, ensure invoices are allocated to jobs and allocate accounts due to outgoing payment run.

**Qualifications, Experience, Knowledge and Skills**
- Formal Accounting Qualifications (AAT etc) or qualified by experience
- You must have strong Excel skills
- Previous experience of working with Xero is an advantage.
- Strong knowledge and skills in Microsoft programmes (word, power point, outlook, etc)
- Ability to learn company software for transitioning values and invoices to Xero for reconciliation.
- Strong problem solving qualities with a proclivity to think multilaterally to overcome objectives to a good standard
- Advanced skills in Mathematics.
- Good understanding of business operations and budget control, ensuring all suppliers costs are allocated to jobs, and ensuring maximum profitability.
- Good data, systems and technology/digital experience including advanced computer skills.
- Knowledge of other company systems Workever, OneDrive, Horizon, Quartix would be an advantage
- Good verbal, articulation and written communication skills.
- You must have an inquisitive nature and be a person with a strong attention to detail
- Works diligently and discreetly, engendering high levels of integrity and trust.
- Ability to identify and escalate issues appropriately, create/source solutions.
- To be adaptable in a growing business and provide flexibility where required to support the administration team.

**Job Types**: Full-time, Permanent

Pay: £23,000.00-£26,000.00 per year

Schedule:

- 8 hour shift
- Monday to Friday

**Location**:

- Chea