HR and Finance Officer

**Details**:
**Reference number**:

- 423828

**Salary**:

- £29,303 - £35,564
- The national salary range is £29,303 - £31,061, London salary range is £33,551 - £35,564. Your salary will be dependent on your base location
- A Civil Service Pension with an employer contribution of 28.97%

GBP

**Job grade**:

- Executive Officer
- EO

**Contract type**:

- Fixed term
Loan

**Length of employment**:

- For a period of up to 2 years

**Type of role**:

- Operational Delivery

**Working pattern**:

- Flexible working, Full-time

**Number of jobs available**:

- 1

**Contents**:

- Location
- About the job
- Benefits
- Things you need to know

**Location**:

- This position can be based at NIO Erskine House, BT1 4GF, NORTHERN IRELAND OFFICE LONDON, SW1A 2HQ

**About the job**:
**Job summary**:

- Please refer to Job Description

**Job description**:
**ABOUT THE ROLE**:
This is a unique opportunity for an enthusiastic and proactive individual, eager to develop their experience and launch a career across Human Resources or Finance. As a pivotal support to both the HR and Finance teams, you will engage in a wide array of administrative and transactional duties, offering a comprehensive understanding of departmental operations within the Northern Ireland Office. You will have the opportunity to split your time between supporting both the Finance and HR functions.

This role is specifically designed to provide significant development opportunities and exposure to diverse functions, including working closely with senior members of staff, making it an ideal stepping stone for someone keen to explore and advance different career paths within a supportive and dynamic environment.

**DUTIES AND RESPONSIBILITIES**:
The main responsibilities of the role include but are not limited to:
**HR**:

- Provide administrative support for recruitment processes, including uploading sift and interview scores, scheduling interviews, and managing Avature the recruitment system.
- Liaise effectively with external partners, such as SSCL
- Support colleagues with recruitment queries and other HR transactional tasks.
- Manage the shared HR inbox and respond to queries.
- Assisting with onboarding new employees
- Maintaining HR records and databases, ensuring accuracy and compliance with data protection regulations.
- Supporting with raising Purchase Orders and liaising with AccountNI
- Preparing HR-related returns as required
- Keeping up-to-date with relevant HR legislation and best practices.
- Supporting the implementation of new HR policies or procedures.

**Finance**:

- Provide admin support to the finance team, including ownership of the finance team mailbox and responding to queries.
- Liaise with teams across the department supporting Purchase Order and other finance queries.
- Support the COG with all finance matters and lead on management of purchase orders.
- Support key monthly, quarterly and yearly financial processes and support the implementation of new procedures.
- Assist with the provision of information for monthly internal and yearly external reporting.

**ESSENTIAL CRITERIA**:

- Proven administrative support experience, particularly within an office environment, demonstrating the ability to manage data and systems efficiently.
- A to build and maintain effective working relationships with various stakeholders, including external partners.
- Experience in performing transactional tasks, including accurate data entry and record-keeping, especially in a support function.
- Skilled in providing direct support to colleagues, effectively resolving queries, and managing communication channels.
- A commitment to maintaining accurate records and an understanding of data compliance and confidentiality.
- A strong interest in developing a career within the Human Resources or Finance field, with a proactive approach to learning and growth.

**DESIRABLE CRITERIA**:

- Experience working within a finance or HR related field.
- Familiarity or experience with Civil Service recruitment processes.

**BEHAVIOURS**:
We will assess you against the following Success Profiles behaviours at EO level during the sift and interview process**:

- ** Managing a Quality Service (lead behaviour)**:

- ** Delivering at Pace**:

- ** Working Together**

**EXPERIENCE**:
Please provide a CV and statement of suitability no longer than 500 words outlining how you meet the essential and desirable criteria. Both will be used in order to assess any demonstrable experience, career history and achievements that are relevant to the role.

Your statement of suitability needs to set out evidence of how your experience meets the requirements set out above. Your layout is entirely your preference; you may choose narrative, bullets, etc. One narrative example may cover the requirements needed. You don’t have to explain the whole process, just what you have done and the skills and experience you have used. Share with us what makes you suited to this role and why. W