Sales Administration Support

18 hours ago

Saint Ives, United Kingdom Hygiene Vision Europe Ltd Full time

**Job Role: Sales Administration for Hygiene Vision Europe Ltd**

Home-based remote position, however, _**applicants MUST live in the proximity of the Cambridgeshire area for the purpose of training and occasional team meetings which will take place near Cambridge/St Ives (Cambs).**_

Role Profile: To take, raise and process sales orders & arrange transport for the orders

**Key Accountabilities**:

- Gain freight quotes for Sales Orders raised.
- Ensure the relevant customs paperwork is submitted to the Haulier, e.g. Commercial Invoices, Dangerous Goods Notes.
- Build relationships with various Haulage companies both in the UK and overseas.
- Source new Hauliers that can be used in both the UK and overseas.
- Work with Sales Director to progress the orders.
- Maintain Excel Order Log to share with colleagues.
- Liaise with Customers as to the ETA of their orders.
- Work with Purchasing Manager to make sure orders can be fulfilled.
- Despatch orders from our UK & EU warehouses.
- Track freight and supply Customers with status.
- Raise and forward Sales Invoices to Customers.
- Raise Credit Notes as needed.
- Issue monthly statements and chase outstanding debts.
- Run weekly and monthly sales order reports.
- Run weekly and monthly invoice and credit note reports.

**Qualifications and Experience**:

- Experience in Order processing is _**essential.**_
- IT Trained, Excel, Portal use.
- Preferably Sage experience, or experience of other Sales Order processing or SAP/ERP software.
- Experience in Logistics both in the UK, EU and international.
- Experience in arranging Road, Sea and Airfreight.
- Understanding of Incoterms, Commodity Codes and Customs terms is highly desirable.

**Personal skills**:

- Team Player.
- Methodical, Conscientious and Organised.
- Must be disciplined enough to be able to work from home effectively.
- Good communicator, both verbally and in writing.
- Flexible, self
- motivated and diplomatic.
- Ability to keep calm under pressure.
- Ability to use own initiative & manage many tasks at once.
- Able to react quickly to changes while keeping calm and organised.

**Job Types**: Full-time, Permanent

**Salary**: From £24,000.00 per year

**Benefits**:

- Work from home

Schedule:

- Monday to Friday

Work Location: Hybrid remote in ST. IVES

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