Design and Production Coordinator

**Contractual hours**

36.25

**Basis**

Full time

**Job category/type**
- XPS Administration

**Date posted**

04/06/2025

**Job reference**

REQ002961

**Design and Production Coordinator**:
**Senior Associate grade**

**Leeds or Bristol**

**Hybrid**

**Full Time**

**Permanent**

**XPS Group is a leading UK consulting and administration business specialising in the pensions and insurance sectors. At XPS, our vision is to create a vibrant place to work where difference is recognised as a strength and where talented people can flourish and achieve**their highest potential**.**

Our Client Communications business continues to grow and we are now looking for a Design and Production Coordinator to join our vibrant Leeds or Bristol office with hybrid working. This is an exciting role and would most likely suit someone with previous experience working within a creative, communications, or design team, ideally in a pensions or financial services environment.

A FTSE 250 company, XPS combines expertise and insight with advanced technology and analytics to address the needs of over 1,400 pension schemes and their sponsoring employers on an ongoing and project basis. We undertake pensions administration for over one million members and provide advisory services to schemes and corporate sponsors in respect of schemes of all sizes, including 88 with assets over £1bn. We also provide wider ranging support to insurance companies in the life and bulk annuities sector.

Our people drive our success and as an XPS employee you can bring your whole self to work - Everyone is treated equally and with respect. We will provide you with the support and training you need to grow and be at your very best. It’s about inclusion and diversity, ensuring all our people feel included, that they belong to XPS and that they’re happy. Above all, it’s about ensuring everyone has a voice and feels valued. Because they are.

**The Team**

We are looking for a Design and Production Coordinator to manage creative workflows and support the delivery of high-quality visual content. You’ll coordinate print and digital materials, assist with marketing campaigns, and ensure brand consistency across projects. This fast-paced role suits someone highly organised, design-aware, and eager to contribute to a collaborative and growing communications team.

**The Role**
As a Design and Production Coordinator with XPS you will:

- **Design workflow and project coordination**:

- Oversee and manage the end-to-end design workflow
- Coordinate the production and delivery of printed communications
- Monitor deadlines, design capacity and workloads
- Lead weekly scheduling discussions
- Support colleagues on processes and quality expectations

**Marketing and proposal design**:

- Provide creative support for the team’s marketing initiatives and internal proposals - including the design of visuals, social media graphics, templates, and promotional materials.
- Work closely with the Creative Communications Manager to ensure consistent messaging, tone and visual identity across all content.
- Create or adapt branded assets for internal campaigns and business development materials

**Design and artworking**:

- Provide hands-on support across both creative design and production artworking tasks
- Prepare artwork for print and digital delivery, ensuring layout accuracy, typographic consistency, and compliance with brand guidelines
- Perform quality checks on design output to ensure alignment with brand and accessibility standards

**Your profile**

**Essential Criteria**
- A relevant design qualification (e.g. HND, BA or equivalent) in Graphic Design or a related discipline
- Experience working within a creative, communications, or design team, ideally in a pensions or financial services environment
- Proven ability to coordinate workflows and manage creative projects to deadline
- Proficiency in Microsoft Office and Adobe Creative Suite (especially InDesign, Illustrator, and Photoshop)
- Excellent organisational and communication skills, with the ability to prioritise and multi-task
- Strong understanding of branding, layout and design principles
- Confident providing guidance and reviewing work produced by team membes.

**What we offer**:
Find out more about **Life at XPS**
Find out more about **Our People Approach**

**We offer an attractive reward package, typical benefits can include**:

- Competitive salary
- Participation in annual discretionary Bonus Scheme
- 25 days holiday plus flexibility to buy or sell holiday
- Flexible Bank holidays
- Pension scheme, matching contribution structure
- Healthcare cash plan
- Flexible Benefits Scheme to support you in and out of work, helping you look after you and your family covering Security & Protection, Health & Wellbeing, Lifestyle
- Life Assurance cover, four times basic salary
- XPS Rewards (offers High Street discounts and savings from retailers and services providers as well as offers available via phone)
- Emp