Band 4- Erostering

An exciting opportunity has arisen to work within the e-Rostering and e-Job Planning (ERJP) team as a team administrator, as we are expanding our team to support effective rostering and job planning across the trust. We will be recruiting a team administrator to support the ERJP team, as well as divisional administrators to provide support to each of our clinical divisions.

The role will take responsibility for providing an effective, customer focused ERJP support service, ensuring all users are adequately trained and able to fully utilise the system, keeping data up to date, and aligning business processes to the system.

The post holder will be responsible for providing a high quality administration support to departments; designing and building electronic rosters and job plans as well as delivering formal and ad-hoc training on the system. The role will involve coordination of the team’s operational activities to support implementation, namely coordination of roster building and implementation with clinical, medical and non-clinical teams. The post holder will act as the initial point of contact and support for ERJP users within the Trust and will be responsible for undertaking various administrative duties to support the day to day operation of the service; including managing databases, collating information and producing reports.

North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead.

We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities including cancer treatment.

Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered. We commit to treating each patient as an individual with respect and dignity, aiming to deliver excellent clinical outcomes and a first-class experience for everyone who uses our services.

North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups
- Support the effective continual operation and expansion of eRostering and eJob Planning across all areas of the Trust including administration of all eRostering and eJob Planning systems and any other systems that the team may support in future.
- Work closely with managers, clinical and operational staff to ensure successful implementation, utilisation, and management of eRostering and eJob Planning across the Trust
- Responsible for completing all background tasks when setting up new units/departments on eRostering and eJob Planning systems.
- Provide advice and support to staff on software and system queries.
- Maintain the team Intranet by uploading items and documents to further support users.
- Support all new system upgrades by testing of new versions and ensure data integrity and quality.
- Support the delivery of e-Rostering and eJob planning system training and maintain training materials.
- Responsible for ensuring that all relevant elements of training and development are correctly set up on the system and the correct dates are recorded.
- Liaise with key stakeholders to ensure information is submitted for reports to meet deadlines, following up where information does not meet the required standards or is not submitted.
- Routinely audit rosters to ensure compliance with trust rostering policies.
- Ensure effective communication to the ERJP system users regarding roster deadlines, best practice and other changes as relevant.
- Run reports as requested, either on an ad hoc or routine basis.
- Develop and maintain e-Rostering system guidance and user guides, adhering to best practice and departmental SOP’s.
- Co-ordinate monthly e-Rostering meetings; schedule dates, prepare agendas and related paperwork, minute meetings and distribute to relevant staff.