Executive Assistant to Executive Director of

**Executive Assistant to Executive Director of Service Delivery & Director of Operations**

**Salary: £32,000 per annum**

**Location: Wakefield**

**Hours: 35 Hours per week**

**Why join us?**

**The Disabilities Trust is a charity that aims to improve the lives of people**
**with brain injuries in the UK.** Our assessment centres, rehabilitation units and hospitals use expert neurorehabilitation to support people to regain the skills they have lost. We treat people with a range of brain injuries - sustained through trauma, illness, substance abuse and more - to recover and meet their personal goals. Our employees are incredibly passionate about the jobs they do - you’ll find a strong team spirit across our services and amazing colleagues who always pull together and look out for each other.

**MAIN PURPOSE**

To provide high-level executive and administrative support to the Director, his/her direct reports, and the operational managers, in the execution of the business of the function.

**MAIN TASKS AND RESPONSIBILITIES**

1. Acting as the first point of contact to the Director’s office both internally and externally.

2. To manage, coordinate and administer all systems, processes responsibilities of the Service Delivery Team, including other Directors and the Regional Managers and others as appropriate (e.g., Clinical Lead)

3. Line management responsibility of the Operations Administrative Assistant and the Employee Scheduling and Management Information Officer.

4. Ability to anticipate the Director's needs, act accordingly, and proactively to bring together appropriate people and resources to support the Director and their direct reports in addressing issues.

5. Work closely and effectively with the Director and the Service Delivery Management Team to keep him/her well informed.

6. Responsible for the organisation, coordination and follow-up of electronic and paper files/ records/documents and retrieval of documentation of the Director’s agenda as assigned by the Director.

7. Ensure the Employee Scheduling and Management Information Officer provides lead support on the Employee Scheduling System throughout the Trust

8. Oversee the Community Services Business Support team to ensure an efficient and effective service to the Community Services Area Managers.

9. To assume the role of the Clerk to appropriate Boards, liaising with the relevant Chair and taking responsibility for the planning, scheduling, coordinating, preparing agendas, minute taking at Board meetings.

10. Produce notes, standard and ad hoc reports, letters, presentations to deadline and agreed standards.

11. Manage the schedule of the Director through the development and maintenance of a system that alerts the Director to upcoming deadlines.

**PERSONAL DEVELOPMENT, SUPERVISION AND TRAINING**
- Participate in regular support and supervision as required.
- Attend and participate in regular team and other meetings, both internal and external.
- Attend and participate in all relevant conferences and events as requested/approved by the Director.

**POLICIES AND PROCEDURES**
- The post holder will be expected, always, to be familiar and comply with the written policies, procedures and guidelines for good practice, issued by The Disabilities Trust
- Ensure the Health & Safety policy and procedures are always adhered to.
- Take personal responsibility for own health and safety and report incidents and potential hazards as necessary.

The Disabilities Trust operates in a constantly changing environment and as such work priorities and objectives may change. The Trust reserves the right to make reasonable changes to the job purpose and accountabilities.

**About you**
- Educated to A level or able to demonstrate equivalent experience.
- Excellent IT skills.
- Previous experience of providing executive assistant support to Executive Directors.
- Experience in arranging director level meetings to include accurate minute taking and monitoring progress on action points.
- High level IT skills including the use of MS Teams, Word, Powerpoint, Excel, etc.
- Ability to take accurate minutes of complex meetings both in person and remotely, and produce and distribute accurate minutes in a timely manner.
- Confident in dealing with people at all levels of seniority.
- Good organisational skills and the ability to prioritise workload to meet specified deadlines.

**Rewards**

You can look forward to excellent benefits, including handy discounts on many brands and services.
- A competitive Salary of £32,000 per annum
- 33 days annual leave inclusive of bank holidays
- Excellent training and support
- Group life assurance
- Eye voucher scheme
- Free parking
- Nationwide employee staff discounts incl. eating out and shopping
- Blue Light Card: provides those in the NHS, emergency services, social care sector and armed forces with discounts online and in-store

We also put a big focus on employee wellbeing and support. It matters to us that you fee