School Administrator

We are looking to recruit an Administrator to work in our busy school office.

On appointment, your main place of work will be at The Promise School, but you may be required to work at any other premises occupied by the Employer or any of the Employer’s Academies’ as directed by the Employer.

**Job Purpose**
- Providing administrative and organisational support to the school that will involve dealing with sensitive and confidential information regarding staff and pupils. It is essential to maintain the highest level of confidentiality in relation to all school matters.
- To ensure the smooth day to day operation of the administrative service to the school. Maintaining and devising efficient and effective processes and procedures including overseeing and monitoring the use of school systems.
- Coordinating, preparing, and issuing communication with parents and staff within the school as required.
- Supporting the Principal with compliance processes such as the Single Central Record and Health and Safety.

**Main Duties and Responsibilities**:
This role is primarily to support the principal in the day-to
- day effective running of the school, ensuring the systems, practices, and events are coordinated efficiently and expediently. Escalating queries appropriately and in a timely way so as to give assurance and confidence to the enquirer. This role will work closely with school staff to provide efficient support across the school to ensure uninterrupted learning and education to create a great pupil experience

Maintaining school records so as to ensure compliance with statutory and organisational policies and regulations including safeguarding. Coordinating the completion of the Single Central Record and ensuring routine checks are undertaken in conjunction with the Principal and/or Designated Safeguarding Lead.

The role holder will be adaptable and resilient, ready to undertake a diverse range of tasks including the following:
To ensure the smooth day to day operation of the admin service to the school, maintaining and devising efficient and effective administrative processes and procedures.
- To maintain standards, appropriate to admin service requirements of the school via management of the administration team.
- Meet and greet all visitors to the school.
- Answer and direct all incoming phone calls.
- Process and distribute incoming post
- Ensure robust safeguarding practices are used when permitting access to the school and children
- Organising venues, resources, refreshments etc for meetings, interviews and briefings etc.
- Carry out general administration duties including secretarial, clerical and financial support using the MAT/schools systems e.g. Sims, PS people.
- To ensure Health and Safety requirements are met.
- May provide routine local advice and guidance on ICT issues.
- To process orders, invoices and payments.
- To provide advice and guidance within established frameworks.
- Regularly redefine staff priorities in order to achieve deadlines required by those outside of the team.
- Assist in the upkeep of records using MAT/school systems e.g. parent lite /school gateway.
- Maintain a clean, tidy and orderly admin office.

**Data Protection / General Data Protection Regulations Compliance**

The Privacy Notice sets our general principles in relation to Data Protection and the General Data Protection Regulations. You should also abide all Trust policies relating to the use of data including but not limited to:

- Acceptable Use Policy
- Records Retention Policy
- Personal Data Breach Procedure
- Employee Code of Conduct
- E-safety Policy
- Social Media Policy
- Use of Personal Devices Policy

Our Privacy Notice for Employees explains how we use your personal data.

You should note that a duty of confidentiality applies to all personal data seen prior to the first day of employment (for example, pupil lists for the purposes of lesson planning or other activities to support teaching and learning). This reflects the custom and practice of those contracts of employment starting on the first day of term while recognising the need to be aware of and plan to support pupil needs.    

**Education and Professional Qualifications**

GCSE grade C or equivalent in English and Maths**:

- Essential**

ICT skills sufficient to carry out the duties of the post**:

- Essential**

Business administration qualifications**:

- Desirable**

First aid qualification - **Desirable**

**Experience**

Experience in an administrative environment**:

- Essential**

Previous experience in a customer facing role**:

- Essential**

Good Understanding of safeguarding**:

- Essential**

Experience of working with or being around children**:

- Essential**

Knowledge of working with Arbor - **Desirable**

Knowledge of relevant codes of practice and school policies - **Desirable**

Recent experience working in a school environment - **Desirable**

Working with school MIS - **Desirable**

School Admin experience - **Desirable*