Senior Leadership Team Administrator

Okehampton College is a large secondary school and part of Dartmoor Multi-Academy Trust. We are looking for a motivated and organised individual who can be the key administrator working with our senior leadership team.

This role will primarily support the senior leadership team of the college, but ensure the smooth running of operations, systems, practices, and events and act as a point of contact for the senior leadership team with parents, Trust colleagues and outside agencies.
- Preparation and distribution of documents, reports, action and business plans, strategy or policy documents on behalf of SLT.
- Ensuring that office administration duties are given timely attention, with an ability to manage that workload ensuring a high quality service to the senior team.
- Receiving visitors to the college on behalf of the senior team, ensuring action plans are in place for certain visitors.
- Dealing with unexpected situations as they arise which can involve communication over the phone or in person, dealing with potentially difficult or confrontational individuals. Ensuring the matters are dealt with quickly and without escalation.
- Organising venues, resources, refreshments etc for meetings, interviews and briefings etc.
- Supporting the senior team with suspension and permanent exclusions.
- Maintaining confidential electronic and other filing systems held on behalf of the senior team. Complying with GDPR regulations where appropriate.
- Planning and coordinating programmes for visitors to the college, for example CPD sessions and Inset day programmes.
- Liaison with the Vice principal to organise and run the CPD program the budgeting and venues. Maintain the CPD database and track colleagues' impact of said CPD.
- Liaison with the DSL (and team) providing the administration support for the colleges localises CPOM network. including running reports, training records and vital statistics.
- Liaison with the assistant principal providing administration support for the KS4 option process.
- Liaison with the assistant principal providing administrative support for the transitional processes between primary and secondary school.
- Assisting in arrangements for externally facing college events.
- Recording the attendance or absence reporting on college inset days.
- Provide up to date CPD online training records for the whole college staff.
- Contributing to the Trust central team, in localised arrangements for the organisation of recruitment process.
- Working with the senior team to organise, develop and run the absence process, aligning with Trust central policies and processes.

**Person Specification**

You are proactive and take a curious approach to work, with the ability to take the initiative to identify gaps in policy and processes and suggest solutions. You get your motivation from the excellent service you provide to senior leaders, line managers and staff. You pay attention to the details. You stay focused, support, and achieve team objectives. You take initiative to learn and understand the public service that is education, it’s key challenges and changes and how the college can be a forward thinking employer. You actively pursue being able to learn and understand technical detail quickly as

well as grasp an understanding of complex issues and advise others clearly and succinctly. Comfortable with engaging with and managing stakeholders at all levels to understand issues in the wider business and how best to respond to needs and influence the best outcome. Innovative in approach and not afraid of trying something that is different and new. You are forward looking - being a few steps ahead in your thinking and understanding the impact of the relationship management team on the bigger picture.

Dartmoor Multi Academy Trust is an equal opportunity employer and welcomes applicants from all backgrounds to apply.

All schools in The Dartmoor Multi Academy Trust are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment.
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- Training Details:_

Location: Central Head Office (Wardhayes) 8 Simmons Way, Okehampton, EX20 1PY

Purpose: To provide comprehensive training on company policies, procedures, and systems necessary for successful integration into the role.

Training Schedule: Daily sessions from 9am to 4pm, with breaks provided.

Benefits of Training Week:
To gain valuable insights into our company culture and values.

Interact with key stakeholders and team members.

Acquire essential knowledge and skills to excel in your role.

Establish a strong foundation for your career growth within Dartmoor Multi Academy Trust.

Pay: From £25,992.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Health & wellbeing programme
- On-site parking
- Sick pay

Schedule:

- Monday to Friday

**Education**:

- GCS