Facilities & Estates Coordinator

**Company**

Fedcap Employment (part of The Fedcap Group) is a not-for-profit organisation delivering employability solutions across a range of UK contracts through a blend of local frontline professional teams. Our services are more vital than ever before to individuals and their wider communities as we tackle unemployment rates head on.

**Role**

To support with the development and delivery of the estates environment strategy across the organisation. Assisting with the day-to-day estates and facility queries. Maintaining records and building relationships to assist with the smooth running of the estates.

**Key Responsibilities**
- Accountable for the development and maintenance of the estate asset register.
- Working closely with operations and external suppliers, building relationships, and ensuring continuous communications
- Support with the facilities provision including collation, monitoring and review of current lease, sub-lease and license arrangements
- Support with the acquisition or vacation of property assets, working closely with other strands in the business to ensure deadlines are reached and coordinated in line with allocated timeframes
- Resolve enquiries from suppliers, operations, and third parties ensuring their queries are answered and turned around in a timely manner
- Working with a set criteria and budget to source suitable premises to present to the head of estates. Coordinating property viewings and being available to travel to travel as and when necessary
- Monitor, progress and produce information to ensure the Estate meets the organisation's statutory obligations to include CDM regulations, working with Health and Safety, and other mandatory requirements dependant of the lease requirements
- Assist with the recording and monitoring of all costs and expenditure for sites ensuring in line with Budget

**Person Specification**
- Proficient I.T. Skills - with experience of using Microsoft office packages
- Willingness to undertake travel to support business requirements
- Being proactive, attention to detail; ensuring records are accurately maintained and managed experience of delivering excellent customer care and service
- Strong communication skills both written and verbal
- Experience and knowledge of estates and facilities would be desirable but not essential
- Highly effective organisational skills
- Any other ad hoc duties in line with delivery programme requirements
- Experience of networking and communicating with internal and external stakeholders
- An ability to plan and prioritise workload to meet deadlines and objective

**What else can we offer you?**
- You won’t work on weekends or bank holidays
- A monthly benefits scheme worth £500 with access to over 900 retailers
- A cycle to work scheme that is open all year long
- Laptop and mobile phone for every employee
- Employee assistance programme (EAP). A telephone service offering various support services including emotional support, stress helpline amongst others.
- The opportunity of an Institute of Employability Professionals (IEP) qualification for all employees
- A two-week Induction and training programme
- Company annual leave, including a buy/sell scheme
- Free life cover
- Pension with a 4% match from Fedcap

**Additional information**

**Equality, Diversity, and Inclusion**

**Disability confident employer**

**Veterans and service personnel**

Fedcap is positive about employing veterans and service personnel spouses or family members as part of our commitment to upholding principles of the Armed Forces Covenant.

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