Operations Administrator

**Company Description**

Eventor (Part of the Culina Group) is a leading event specialist, providing bespoke logistic solutions of every kind for motorsport, music, events, exhibitions, and the nuclear industry. We can transport, build, maintain and store anything and everything you need for your event.

At Culina Group we have a winning culture, we believe that our culture is one of the reasons our company continues to thrivea place where you're valued, challenged, and inspired

The Operations Administrator plays a key role in supporting the day-to-day running of our General Haulage and F1 Transport operations. This position is ideal for a proactive and organised individual who thrives in a fast-paced environment, can communicate effectively across multiple teams, and ensures smooth administrative and compliance processes within the business.

A successful Operations Administrator will provide a plan that deploys the allocated resource pool in the most effective way, whilst ensuring that the plan meets all legal obligations in respect of WTD and EU Drivers Legislation. They will maintain the Customer requirements of work allocated to the resource pool and understand how to improve and maintain agreed customer targets.

Key duties of an Operations Administrator:
**Operational Coordination & Administration**

- Maintain and update the General Haulage Revenue Tracker, ensuring accuracy and timeliness.
- Actively assist in current and future haulage planning, providing input and administrative support where required.
- Liaise and communicate effectively with Event crew, Event managers, Transport team and customers ensuring you are up to date on all current affairs and be able to communicate across the channels effectively and promptly when required
- Book and prepare meeting rooms, prepare slides, and take meeting notes and distributing minutes
- F1 Event tracking, ensuring all customer equipment is tracked through the transport movement and all updates communicated to the customer promptly
- Assist with route planning, optimisation and provide support to the planning team when necessary

**Compliance & Record Management**

- Maintain compliance and local records adhering to GDPR and Company policy processes and procedures
- Monitor and input drivers’ start/finish times, Working Time Directive (WTD) compliance, and EU Drivers’ Hours. Ensuring auditing and compliance are always adhered to.
- Assist with maintaining and updating records such as the Eventor Data drive, Master Recruitment tracker, and Service Wall Planner
- Assist with preparing compliance packs for back-to-back book-ons
- Potential requirement to travel with the team and assist with back-to-back book-ons

**Administrative & Financial Support**

- Assist weekly payroll and expenses process
- Raise and process PO’s and ensure timely payment completion
- Help with compliance and monitoring of EU driver’s hours, Working time directive and tachograph law
- Support audits and prepare necessary paperwork when required
- Assist with ordering Stationary and any other office supplies
- Assist with uniform purchasing, ordering and maintaining/ auditing stock levels
- General Operational tasks and administration

**Qualifications**

- Working knowledge of WTD and EU Drivers Hours (Core)
- Working knowledge of GTS (Desirable but not essential)
- IT Literate including Microsoft word, excel and outlook
- Strong communication and interpersonal skills, capable of liaising across multiple teams.
- Ability to question, challenge and improve upon existing processes.
- Ability to prioritise and to establish effective working relationships.
- Be able to work to tight deadlines.
- Ability to multi-task with a calm and flexible approach to working hours.
- Positive attitude, commitment and well-motivated
- Methodical and organised approach.
- Enthusiasm to learn and to progress through experience and training.

**Additional Information**

As part of our drive to make **Eventor** a great place to work. We are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers.

Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives.

Our People are the driving force behind our success, which is why we offer a wide range of benefits which include:

- **Annual Leave** - Competitive holiday entitlement of 20 Days, increasing to 25 Days after 3 years service
- **Pension scheme -**we want colleagues to enjoy a comfortable retirement so we offer a**great contribution of 5% employee and 3% employer
- **Life Assurance**:

- x 2 your annual salary
- **Wellness -**Via our Employee Assistance Programme**we offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year
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