Operations Administrator

The Operations Administrator plays a key role in supporting the day-to-day running of our General Haulage and F1 Transport operations. This position is ideal for a proactive and organised individual who thrives in a fast-paced environment can communicate effectively across multiple teams and ensures smooth administrative and compliance processes within the business.A successful Operations Administrator will provide a plan that deploys the allocated resource pool in the most effective way whilst ensuring that the plan meets all legal obligations in respect of WTD and EU Drivers Legislation. They will maintain the Customer requirements of work allocated to the resource pool and understand how to improve and maintain agreed customer targets.Key duties of an Operations Administrator:Operational Coordination & AdministrationMaintain and update the General Haulage Revenue Tracker ensuring accuracy and timeliness. Actively assist in current and future haulage planning providing input and administrative support where required.Liaise and communicate effectively with Event crew Event managers Transport team and customers ensuring you are up to date on all current affairs and be able to communicate across the channels effectively and promptly when requiredBook and prepare meeting rooms prepare slides and take meeting notes and distributing minutesF1 Event tracking ensuring all customer equipment is tracked through the transport movement and all updates communicated to the customer promptlyAssist with route planning optimisation and provide support to the planning team when necessary      Compliance & Record ManagementMaintain compliance and local records adhering to GDPR and Company policy processes and proceduresMonitor and input drivers start/finish times Working Time Directive (WTD) compliance and EU Drivers Hours. Ensuring auditing and compliance are always adhered to.Assist with maintaining and updating records such as the Eventor Data drive Master Recruitment tracker and Service Wall PlannerAssist with preparing compliance packs for back-to-back book-onsPotential requirement to travel with the team and assist with back-to-back book-onsAdministrative & Financial SupportAssist weekly payroll and expenses processRaise and process POs and ensure timely payment completionHelp with compliance and monitoring of EU drivers hours Working time directive and tachograph lawSupport audits and prepare necessary paperwork when requiredAssist with ordering Stationary and any other office suppliesAssist with uniform purchasing ordering and maintaining/ auditing stock levelsGeneral Operational tasks and administration Qualifications : Working knowledge of WTD and EU Drivers Hours (Core)Working knowledge of GTS (Desirable but not essential)IT Literate including Microsoft word excel and outlookStrong communication and interpersonal skills capable of liaising across multiple teams.Ability to question challenge and improve upon existing processes.Ability to prioritise and to establish effective working relationships.Be able to work to tight deadlines.Ability to multi-task with a calm and flexible approach to working hours.Positive attitude commitment and well-motivatedMethodical and organised approach.Enthusiasm to learn and to progress through experience and training.Additional Information : As part of our drive to make Eventor a great place to work. We are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers.Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives.Our People are the driving force behind our success which is why we offer a wide range of benefits which include:Annual Leave Competitive holiday entitlement of 20 Days increasing to 25 Days after 3 years servicePension scheme we want colleagues to enjoy a comfortable retirement so we offer a great contribution of 5% employee and 3% employerLife Assurance -  x 2 your annual salary Wellness Via our Employee Assistance Programme we offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days 365 days a yearEye Care Vouchers We can provide you with substantial savings with free eye tests and discounts on prescription glassesReward & Recognition We recognise that employees have gone the extra mile via Employee of the month and year special recognition and long service awards.Everyday discounts - via our benefit platform you will have access to over 50 retailer discounts for everyday savingsIf you meet the requirements for the above role and are looking for your next career opportunity please apply now and become a part of our #WinningTeam   Remote Work : NoEmployment Type : Full-time Key Skills Six Sigma,Lean,Management Experience,Process Improvement,Microsoft Outlook,Analysis Skills,Warehouse Management System,Operations Management,Kaizen,Leadership Experience,Supervising Experience,Retail Management Experience: years Vacancy: 1