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Part Time Pa
2 weeks ago
Pertemps are recruiting for a Part Time PA to work either 2 or 2.5 days per week for an 8 week assignment.
**Role Purpose**:
- To provide dedicated, high-level and comprehensive executive support to the Dean of College, thereby also supporting their wider area of responsibility.
- To proactively coordinate priorities and deadlines to ensure alignment of time and effort to areas of importance and the achievement of objectives.
- To work collaboratively with other members of the team to deliver and develop a responsive executive support service and ensure customer service excellence.
**Role Specific Responsibilities**:
- Coordinate workload, priorities and deadlines, ensuring effective use of time and making operational decisions
- Prepare or format papers and presentations, including for executive and non-executive governance groups.
- Provide high-level support for a range of committees, forums and working groups; coordinating meetings, collating and disseminating information, undertaking room bookings, agenda planning and preparation of papers, minutes/note taking and follow up actions.
- Manage a range of events, visits, training, meetings and appointments, coordinating complex requirements and liaising with senior colleagues and external stakeholders.
- Work in partnership with key academic and professional services staff to ensure efficient co
- ordination of activity promote effective strategic and operational delivery, identification of risk and the timely resolution of issues.
- Provide in-depth guidance and support for a diverse and complex range of queries; act as an initial point of escalation and facilitate early intervention and timely resolution of issues; provide advice based on knowledge and understanding of the area, internalpolicies and regulations.
- Support the development of online resources and communication, proactively ensuring the effective organisation, currency and accuracy of information on SharePoint, webpages and social media channels.
**Person Specification**:
- The recruitment and selection process for all roles is based on a combination of role specific requirements and professional services capabilities.
- **Essential role specific requirements;**:
- Experience of providing dedicated support to senior managers, including diary management/ travel arrangements
- Experience of organising meetings and events, including providing clear briefings, agendas and follow up actions
- Experience of leading operational activities across a portfolio of areas and acting as a point of escalation
- Experience of carrying out a range of complex administration activities
- Experience of organising, supporting and delivering events and projects e.g. workshops, governance boards and other events involving external stakeholders, as well as delivering discrete packages / initiatives
- Experience of co-ordinating complex requirements and multiple demands, liaising with a range of internal colleagues (including senior staff) and external stakeholders
- Working effectively in an environment of complex regulations and procedures (e.g. data protection regulations; academic regulations)
- Proficient in the use of Microsoft Office packages, including PowerPoint, Excel and Word
**Desirable role specific requirements;**:
- Knowledge of digital tools to support flexible, paperless and collaborative working
- Experience of working in a HR environment
- In depth knowledge of universities and the HE sector
THIS ROLE IS HYBRID HOWEVER YOU MUST BE ABLE TO GET TO THE OFFICE BASED IN SHEFFIELD S10.
