Administration Officer

7 days ago

Newcastle Upon Tyne, United Kingdom Office Angels Full time

**JOB TITLE**: Administration Officer (including payroll, PA support and HR admin)

**LOCATION**: Newcastle Upon Tyne (Office based)

**SALARY**: £25,000

**OPPORTUNITY**: Permanent Role

**HOURS**: 37 hours a week

**BENEFITS**: Career progression, opportunity to join a vibrant team, competitive pension scheme and holiday entitlements

**The day-to-day duties in your new job would be**:

- Provide confidential high level administrative support to the Practice Manager
- Support practice meetings (including HR meetings) by setting up rooms, preparing agendas,

taking minutes and completing action points.
- Process invoices and petty cash claims using Xero
- Reconcile monthly bank statements in Xero
- Run monthly payroll and process pension forms
- Maintain HR files for the practice manager and administer recruitment processes
- Organise essential health and safety work such as PAT Testing
- Organise building repairs as required
- Monitor safety alerts received at the practice
- Record staff holidays, absence and training
- Produce weekly staff rotas
- Organise staff training sessions, liaise with speakers and book staff onto courses
- Conduct audits for the practice manager
- Prepare ad hoc reports in Excel and Word as required by the Practice Manager
- Take messages for the Practice Manager acting as a point of contact in their absence
- Keep practice information leaflets up to date
- Monitor and order supplies
- Cover reception and answer phone calls as required to cover other colleagues
- Work in a confidential manner with the practice manager and senior team
- Keep HR and other records in a way that complies with GDPR
- Organise virtual meetings and training sessions on Microsoft Teams and Zoom
- Any other appropriate duties as required by the Practice Manager.
- At least two years' working in an administrative role
- Demonstrable experience of financial processes such as invoicing and processing payroll
- Able to use Word/Excel/Powerpoint to a high level to produce reports including formulas, templates, and presentations
- Experience of GP clinical databases especially System 1
- Experience of producing rotas
- Experience of arranging meetings and training sessions
- Good working knowledge of Microsoft Outlook including managing calendars, sending appointments
- Experience of providing confidential administrative support to a senior manager and of acting as a point of contact in their absence
- Demonstrable knowledge of confidentiality, safeguarding, and health and safety
- An understanding of general practice and primary care.

**Next steps**

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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