Senior Office Administrator

6 days ago

Glasgow, United Kingdom JNP Group Consulting Engineers Full time

**Job Title**
Senior Office Administrator

**Reports to**
Local Office Head/ Group Administration Manager

**Location**
Glasgow

**Position Summary**

We are looking for an enthusiastic and efficient Senior Office Administrator to join our Glasgow office. The person will manage the day to day running of the office and support the Engineers with vital project administration.

This is key role and plays a significant part in promoting the Company both externally and internally. We are looking for someone who will be proactive in expanding and developing the role and taking an active part in supporting all departments.

**Main Duties**

**General Office duties**:

- Answering the phones, transferring calls and taking messages
- Managing post, ordering stationary, getting supplies for the office as required
- Manging Health & Safety and any facilities issues for the office

**Supporting multiple projects including**:

- Setting up internal and external project meetings
- Taking meeting minutes, monitoring actions and managing follow-up to ensure deadlines are met
- Managing project finances; tracking budget, spend, invoicing and additional costs via the existing software and company processes
- Managing project files and drawing records
- Assisting with the preparation of project bid documents
- Create and maintain comprehensive project documentation

**Any other admin support as required by the Office Head or Project Manager.**

**Requirements**:
**Education/ Experience**
- 5 GCSE’s grade A-C, including Maths and English
- Minimum two year’s previous experience in a busy administrative office environment.

**Technical Skills**
- Excellent working knowledge of Microsoft Office packages including Excel, Word, PowerPoint and Outlook.
- Experience of working with a database is desirable.

**Competencies**
- Excellent written and verbal communication skills
- Excellent interpersonal skills being professional and approachable
- High level of organisational skills and great attention to detail, with the ability to multi-task.
- The desire to deliver work of a high standard
- The ability to work independently without constant supervision, as well as working well within a team
- Ability to manage own workload within agreed time scale
- Proactive approach to work taking initiative where needed

**Job Types**: Full-time, Permanent

**Salary**: £24,000.00-£25,500.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Glasgow: reliably commute or plan to relocate before starting work (required)

Work Location: One location

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