Pharmacy Purchasing and Invoicing Co-ordinator

Exciting developments are underway within Hospital Pharmacy Services at University Hospitals Liverpool Group (UHLG). Following a successful business case, we’re expanding our services at Liverpool Women’s Hospital (LWH) - and we’re thrilled to offer several new roles to support our passionate and dedicated pharmacy team.
We have an exciting opportunity for a proactive Pharmacy Assistant with experience in medicines procurement to join the Pharmacy Department at LWH. In this key role, you will work closely with the Deputy Technical Services Manager for Procurement, supporting the management of medicines stock shortages and the processing of off-contract claims. You will also escalate supply disruptions and communicate these effectively to the wider Pharmacy team.
You must possess excellent organisational skills to undertake this role. You must be able to work accurately, have a good eye for detail, be able to prioritise your workload, meet deadlines and be committed to the delivery of high standards in a patient focused service. Experience of working in a purchasing role within a Pharmacy department is desirable, as is an excellent working knowledge of pharmacy purchasing processes.
This role is open to Pharmacy Assistants with CIPS Level 3 or a willingness to work towards NVQ3 CIPS as an apprenticeship (Annex 21). Applicants must have an NVQ2 qualification in Pharmacy services or equivalent to be considered.
The postholder will supervise Pharmacy Purchasing and Invoicing staff across the LWH site and provide support and deputise for the Deputy Technical Services Manager as required.
The postholder will also;
Manage the release of orders, taking account of contracts, lead times, buying agreements, specialist/consumer needs and any other relevant factors to ensure all goods are of appropriate quality and are obtained in a timely manner and at the most cost effective price.
Participate in ensuring the Pharmacy stock control system and Electronic Data Interchange (EDI) are kept up to date with the latest information regarding Commercial Medicines Unit (CMU) pharmacy contracts.
Monitor current and forecasted supply disruptions, escalating issues to the Deputy Technical Services Manager for Procurement and the Procurement Pharmacist as appropriate.
Co-operate with all pharmacy staff in providing and developing an efficient and comprehensive pharmaceutical service for patients of Liverpool Women’s Hospital (LWH) and the University Hospitals of Liverpool Group (UHLG).
Liverpool Women’s NHS FT became part of NHS University Hospitals of Liverpool Group (UHLG) in November 2024, following the coming together with Liverpool University Hospitals NHS FT. UHLG was born from a shared aim to improve the care we provide to our patients.
UHLG is one of the largest employers in the region, with over 16,800 colleagues who are dedicated to caring for our communities - from birth and beyond. For the 630,000 people across Merseyside, UHLG is also their local NHS, providing general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.
At Liverpool Women’s Hospital, each year we deliver approximately 7,500 babies, carry out around 50,000 gynaecological inpatient and outpatient procedures, care for over 1,000 poorly and premature newborns, perform around 1,000 IVF cycles, and conduct over 4,000 genetic appointments.
We believe that this, along with a strong dedication to research and innovation, makes us the specialist health provider of choice in Europe for women, babies and families.
For roles at Liverpool University Hospitals, visit their careers page.
UKVI guidelines prohibits sponsorship for all Band 2 posts. Guidelines state that many non-clinical posts are not eligible for sponsorship. Please use UKVI guidance on Skilled Worker Visas to determine your eligibility for sponsorship if you were to gain a conditional offer for this role.
1. Ensure all Standard Operating Procedures for the Purchasing and Invoicing of goods are adhered to. Support staff training and ensure training records are completed and up to date.
2. Supervise the daily workload of the purchasing and invoicing department including allocation of tasks to purchasing and invoicing staff.
3. Attend relevant Pharmacy staff meetings on a regular basis and to co-operate with the Chief Pharmacist regarding the strategic development of the Pharmacy Purchasing service.
4. Liaise with other Pharmacy purchasing staff in relation to initiating orders for stock items and other special items, directing and prioritising when needed.
5. Operate the Electronic Data Interchange (EDI) to facilitate electronic purchasing of pharmaceuticals from pharmaceutical suppliers.
6. Participate in maintaining the correct details for CMU regional contracts in the pharmacy stock control system. Ensure the pharmacy system is up to date with the correct supplier details and that EDI codes are updated as appropriate.
8. Liais