Pharmacy Procurement and Administration Officer

1 week ago

Liverpool L, United Kingdom Liverpool Heart and Chest Hospital Full time £25,000 - £40,000 per year

To fully co-operate in all procurement activities, including ordering, receipt, invoicing, stock control and mutual aid to ensure the safe, efficient and economic purchase of pharmaceuticals according to the needs of the Trust and its customers. To be responsible for the inputting/passing of pharmaceutical invoices and working within the time levels set by pharmacy and finance incorporating relevant price changes of pharmaceutical medicines where appropriate, in accordance with the trusts Standing Financial Instructions, and thereby act as the final check of product price and quantity ensuring accurate stock control. To ensure overdue and to follow orders are pursued with suppliers on a daily basis according to agreed procedures and, where appropriate, taking action to secure supplies from alternative approved sources and keep all interested parties advised of progress. To pursue any outstanding credit invoices, or query why a credit has not been received, to ensure the Trust is not overcharged, according to the Trusts Standing Financial Instructions and Departmental procedures.

To work with the Senior Technician for procurement in relation to price discrepancies and delivery queries, this may involve interrogating the on-line MPSC (Medicines Procurement and Supply Chain) contracts. To ensure that the off contract claims process is followed to enable the Trust to be able to claim back any money spent on off-contract items due to medicines shortages, collating all necessary information as required and liaising with manufacturers. To keep all off contract information up to date and liaise with the Finance Department regularly to ensure that the invoices are being sent by Finance and dealing with any queries as needed. To process expired medicines stock each month, assessing stock levels if required and making any changes as needed in conjunction with a Senior Pharmacy Technician.

To maintain a working knowledge of the Oracle system, actioning workflow notifications and Non-Po notifications within the required period. To assist the Senior Pharmacy Technician for Procurement with updating the MPSC contracts each month to ensure timely uptake of any changes. To assist the Senior Pharmacy Technician for Procurement with updating the Powergate catalogues each month as these are distributed, ensuring that the product matches in Powergate are up to date and correctly linked to the right product. Dealing with any incorrectly matched lines appropriately and updating the system as needed to ensure receipt of correct products.

To be a point of call for any discrepancies on booking in for the ATO staff in pharmacy, looking at price queries, incorrect products, missing items etc and ensuring that the ATOs follow correct procedures. Chasing up any outstanding queries either within the department or with the wholesalers/suppliers. Full details of this role are available within the attached job description.

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