Data Administrator

**Post Title**:Data Administrator

**Hours**:37.5 hours per week

Monday - Friday 8.30 am - 4pm with a paid ½ lunch break.

**Salary**: Dependent on experience

**Managed by**: Data Admin supervisor.

**Accountable to**:Practice Manager

**Job Summary**:
The practice is paper-light, and the main responsibilities are to scan and attach correspondence letters received onto patients’ electronic medical records, and with appropriate training, to Read Code relevant clinical information.

**To keep all patients notes up to date within workflow, appointments should be booked according to instructions from the GP, once an appointment is booked patients should either receive a call or text advising them of their appointment date and time.**

**Key Tasks**:

- Keeping patient medical records up today by scanning all relevant documents into their medical records
- Read coding all new diagnoses.
- Input patient’s blood results
- Communicating with patients and relaying accurate appointment details either via text or telephone call and booking the appointment.
- Keeping all patients notes that are received from the GP’s up to date.
- Keeping the spread sheet up to date.
- Following up patients’ hospital appointments.
- Keep the Patients notes up to date within workflow.

**Key Skills**
- Sound working knowledge of EMIS
- Knowledge of read codes
- Good keyboard skills
- Conscientious, motivated and enthusiastic
- Flexible approach to work
- Awareness of data security requirements

**Confidentiality**:

- In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately.
- In the performance of their duties, the postholder may have access to confidential information relating to patients and their carers, and practice staff. They may also have access to information relating to the Practice as a business organisation. All such information from any source is to be regarded as strictly confidential
- Information relating to patients, carers, colleagues, or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data

**Personal/Professional Development**:
The post-holder will participate in any training programme implemented by the Practice as part of this employment, such training to include:

- Participation in an annual appraisal
- Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work

**Quality**:
The post-holder will strive to maintain quality within the practice, and will:

- Alert other team members to issues of quality and risk
- Assess own performance and take accountability for own actions, either directly or under supervision
- Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the team’s performance
- Work effectively with individuals in other agencies to meet patients needs
- Effectively manage own time, workload and resources

**Salary**: £19,581.53-£22,931.31 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Enfield, EN3 4DN: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Reference ID: Data Administrator