Finance and Administration Officer

**Job Title**:Finance and Admin Officer

**Salary: E2** - £13.76 per hour starting salary

**Hours**:30

**Accountable to**: Childcare Manager

**Role**

The role of Finance and Admin officer overall is to support the Childcare Manager in all aspects of finance and admin of the setting. The post holder will work closely with the Childcare Manager, Operational Manager and Senior Room Leader to carry out duties which support the organisation’s financial and administrative activity and business growth.

The post holder will be a driven and motivated individual with a strong community development ethos, in order to create quality childcare provision and contribute to the future of the organisation.

**Responsibilities**

The duties outlined in this job description serve as a guide to the current and major responsibilities of the post.

1. To oversee the Finance and Admin of Drumahoe Childcare LTD

2. To maintain financial sustainability alongside the Childcare Manager

3. To effectively carry out monthly payroll

4. To Maintain accurate records and systems and ensure good organisation of systems.

5. To effectively Complete statutory and regulatory compliance requirements and reports in a timely manner.

6. To ensure there is equality of opportunity and anti-discriminatory practice in each area of the Centre’s work.

September 2022

**Specific Duties**
- **1. Financial Management**_

1.1 To prepare and monitor monthly/annual budgets, and to actively monitor all income and expenditure. Present update reports at Board meetings.

1.1 Record income and expenditure in line with the organisation's systems.

1.2 Oversee facilitation of electronic payments by members of the public.

1.3 Oversee the preparation and issuing of any invoices and follow up to ensure prompt payment.

1.4 Complete statutory and regulatory compliance requirements and reports for the organisation for funders and other stakeholders to help ensure their timely and accurate submission, including but not limited to: PAYE, Annual accounts and

Pensions.

1.5 Ensure payments are debited from the correct and relevant accounts.

1.7 Maintain effective financial management and administrative services in order to provide an efficient support service to all budget holders.

1.8 Work with colleagues to prepare forecast / project running costs and budgets.

1.11 Manage cash flow of the organisation.

1.12 Ensure the lodgement of monies and that all receipts are retained for records.

1.13 Develop and implement financial controls, systems, policies and procedures to meet changing legislative requirements and / or best practice.

1.14 Undertake monthly bank reconciliation.

1.15 Manage the bank accounts of the organisation including project accounts.

1.16 Act as administrator of the organisation's online banking.

1.17 Maintain a register of conflicts of interest / register of interests.

1.18 Liaise with auditors and other external stakeholders as appropriate in relation to auditing the financials of the organisation.

1.19 Implement corrective actions to resolve any issues arising from internal or external auditors.

1.20 Undertake internal financial auditing to ensure adherence to all financial procedures.

1.21 Prepare accounts/ reports for the Board including commentary to highlight any risks or cause for concern / anomalies.

1.22 Maintain an assets register.

September 2022
- **2. Payroll**_

2.1 Accurately process the monthly payroll in a timely manner and according to instructions from the business including accounting for any absence information.

2.2 Ensuring the timely issuing of payslips.

2.3 Ensure HMRC payments are made on time.
- **3. Reporting & Record Keeping**_

3.1 Prepare financial and other relevant reports and feedback for the Childcare

Manager.

3.2 Ensure accurate and timely records (paper based and electronic) are maintained for all financial transactions as well as VISA receipts, bank lodgements and other expenses.

3.3 Attend staff meetings.

3.4 Meet the general financial administrative needs of the function and accounting procedures adhered to in accordance with policies and procedure.

3.5 To ensure the appropriate, effective record systems are set up and maintained in respect of each child’s needs, interests, and individual plans.

3.6 To assist in the production of an Annual Report and Business Plan and present the same to the Board of Directors for approval.
- **4. Health & Safety**_

4.1 Adhere to the health and safety procedures of the organisation and statutory requirements and help ensure others do the same. Quality & Standards

4.2 Ensure quality and other professional standards are maintained at all times in line with legislation and to reflect the standing of the organisation.

4.3 Operate within integrity and the ethics of the organisation at all times.

4.4 Ensure you personally use the resources of the organisation in an effective and efficient manner at all times.

September 2022
- **5. Professional Development*