Administration and Finance Assistant

**Developing Healthy Communities (DHC) Ltd.**

**Admin / Finance Assistant**

**JOB DESCRIPTION**

**Post**:Admin/Finance Assistant

**Salary**:£22,400 pa

**Hours of Work**: 36 hours per week

**Duration**:36 months fixed term

**Based**:83 Ledwidge Avenue, Ebrington, Derry~Londonderry

**Start Date**: Immediately
Key Roles & Responsibilities
The role of the Admin/Finance Assistant will be to support the finance and administrative needs of the Clear Project. The Clear Project is a capacity building project for community and voluntary sector organisations working in the fields of Suicide, Mental Health, Drugs and Alcohol.

**Main duties**:
**Finance**
- Update and input data to finance systems and budgets e.g. SAGE and Excel.
- Record and process invoices and payments as required.
- Online banking.
- Liaise with internal and external finance officers and accountant / auditor.

**Administration & Information**
- To provide clerical and secretarial services including answering telephone, word
- Deal with incoming and outgoing mail.
- Ordering of equipment, materials and office supplies.
- Updates to web, social media sites and DHC training and events booking system.
- To liaise with appropriate statutory, community and voluntary agencies and maintain effective working relationships and partnerships.
- Assist with organising meetings, prepare agendas, attend meetings, note proceedings, prepare draft minutes and deal with correspondence.
- Act as liaison point for the Clear Project, dealing with correspondence and enquiries, logging such enquiries and answering or referring as appropriate.
- Assist with the small grants process, liaising with grant recipients and other appropriate organisations and ensuring all information is kept up-to-date on information management systems e.g. Salesforce.
- Assist with preparation of grant letters of offer, service and budget agreements and Progress Monitoring Reports.
- Adhere to policies, protocols and mechanisms such as data protection, data storage and confidentiality.

**Records Management**
- Employees are required to be familiar and up to date with the organisation’s policy and procedures on records management and to seek advice if in doubt.

Please note:

- The duties outlined in this job description serve as a guide to the current and major responsibilities of the post.

providing guidelines within which the post holder works.
- Other duties of a similar nature may be assigned from time to time.
- All duties must be carried out in compliance with Health and Safety Policy and statutory regulations.

**from all sections of the community.**

**PERSONNEL SPECIFICATION**

**FACTORS**

**ESSENTIAL**

**DESIRABLE**

Qualifications and Experience
- 5 x GCSE (grades A*-C) including Maths and English
- At least two years’ experience of providing admin and finance support in an office environment.
- ECDL or equivalent
- At least one years’ experience within a health improvement or community development environment.
- Experience of working on an intersectoral basis and/or servicing partnerships
- Experience in the administration of training and small grants

Skills and Abilities
- **Organisation**:

- Ability to manage, maintain, and develop computerised and manual filing systems.
- Ability to prioritise and manage workload.
- Ability to work under pressure to short deadlines.
- Time management
- **Communication**:

- Excellent interpersonal communication skills.
- Proficient use of IT systems, specifically Microsoft Office.
- Ability to accurately record and minute meetings and activities.
- Ability to work as part of a team and on own initiative.
- **Information management**:

- Ability to keep accurate and relevant records, including financial records, in both computerised and manual systems.
- Ability to work flexible working hours when required.

Knowledge of
- Organising events and training programmes
- Online banking and Financial Systems
- Community and voluntary sector services in the fields of suicide, mental health, drugs & alcohol.
- Supporting networking activity
- Working with multi agency sector organisations
- Social media and website updating

Other
- Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment.
- This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the organisation which will permit them to carry out the duties of the post.

**Job Types**: Full-time, Fixed term contract
Contract length: 36 months

Pay: From £22,400.00 per year

**Benefits**:

- Flexitime
- On-site parking
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Londonderry: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 12/05/2023
Reference ID: AFA 2023