Barrow Town Council

Job profile
- The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included.

**Job details**:
**Job reference**

REQ00000017802

**Date posted**

24/01/2025

**Application closing date**

21/02/2025

**Location**

BARROW

**Salary**

NJC (18-21) £30,559- £32,115 (pro rata)

**Package**

**Contractual hours**

20

**Basis**

Part time

**Attachments**

**Barrow Town Council - Deputy Town Clerk**:
**Job description**

**Deputy Town Clerk - Barrow Town Council**

**Job Overview**
The Deputy Clerk will assist the Town Clerk/RFO in the overall management of the Town Council’s administration and operations. This role will involve deputising for the Town Clerk when necessary, overseeing staff, ensuring compliance with legal and regulatory frameworks, and supporting the delivery of the Council’s strategic objectives.

**Duties/Key Responsibilities**

**Support to the Town Clerk**
- Deputise for the Town Clerk in their absence, making decisions within delegated authority.
- Assist in the preparation and distribution of agendas, reports, and minutes for Council and Committee meetings and follow through on Committee/Council actions. Flexible working will be required to attend evening meetings.
- Ensure compliance with local government law and governance guidelines.

**Governance and Administration**
- Manage the day-to-day administration of the Council, including ensuring policies and procedures are adhered to.
- Maintain statutory records, registers, and other Council documentation in accordance with the law (e.g., standing orders, risk assessments, financial regulations).
- Act as the Council’s representative when required at external meetings, forums, and events.

**Financial Management**
- Support the RFO and assist with the preparation of the Council’s budget and financial reports, including income and expenditure monitoring.
- Ensure compliance with relevant financial procedures and audit requirements.

**Public Relations and Communications**
- Respond to public inquiries and correspondence, ensuring that excellent customer service standards are maintained.
- Assist in managing the Council’s website, social media platforms, and other communication channels.
- Support in promoting community engagement initiatives and Council projects.

**Project Management**
- Assist with the planning and delivery of Council projects and events.
- Monitor progress, provide reports to the Council, and ensure projects are delivered within agreed timescales and budgets.

**General Duties**
- Adhere to the policies, Standing Orders, Financial Regulations and Codes of Conduct of the Council.
- Undertake continuous professional development to remain up to date with changes in legislation and best practices.
- Carry out any other duties as may reasonably be required by the Council or Town Clerk.

**Person Specification**

**Qualifications**
- Educated to at least A-level or equivalent.
- Certificate in Local Council Administration (CiLCA) or willingness to work towards it within 12 months of appointment.

**Desirable**
- Higher education qualification in public administration, management, or a related field.
- Recognised financial qualification (e.g., AAT, bookkeeping certification).

**Experience**
- Experience in a local government setting or a similar administrative environment.
- Demonstrable experience in managing meetings, preparing agendas, reports, and taking minutes.
- Experience in financial management, budgets and audit processes.
- Experience in dealing with members of the public, councillors, and stakeholders.

**Skills and Knowledge**
- Strong understanding of local government law and governance.
- Excellent communication skills, both written and verbal.
- Ability to organise and prioritise work effectively, manage competing deadlines, and multitask.
- Knowledge of financial management processes.
- Knowledge of face book and other social media.

**Personal Attributes**
- High level of accuracy and attention to detail.
- Ability to maintain confidentiality and handle sensitive issues.
- Flexible and adaptable to changing demands and situations.
- Self-motivated, proactive, and able to work independently as well as part of a team.
- Commitment to public service and community engagement.
- Acts with integrity at all times.

**Special Requirements**
- Willingness to attend evening meetings and work occasional weekends.
- Ability to travel within the local area for work-related purposes.
- Full UK driving licence or access to reliable transport.
- Deputise for the Town Clerk in their absence, making decisions within delegated authority.
- Assist in the preparation and distribution of agendas, reports, and minutes for Council and Committee meetings and follow through on Committee/Council actions. Flexible working will be required to attend evening meetings.
- Ensure compliance with local government law and governance guidelines.

**Job Types: 2