Executive Assistant to Director

2 weeks ago

Brighton, United Kingdom Target Five Property Consultants Limited Full time

**About us**

**Babbayan Property Group is a Brighton based specialist property investment company working for one of Sussex's busiest Property Professionals. The role of Executive Assistant to the Director is a role that has serious opportunities for the right individual.**

You will play a key role and be instrumental in the smooth running of a large property portfolio, having involvement in all areas

General responsibilities:

- Involved in company administration, handling sensitive confidential documents, collating spreadsheets and general admin assistance with new and existing projects.
- Overseeing and liaising with solicitors for property purchases, sales and refinance, making sure the conveyance process is progressing as quickly as possible, answering enquiries with the Director and making sure all paperwork is signed and returned with alacrity.
- Managing the administration of property rentals, including dealing with managing agents for maintenance and repairs, to logging and receiving monthly rental payments and statements, and utility set up management.
- Managing the administration of property developments, paying contractor invoices and logging expenditure, liaising with the Project Manager for any queries.
- Purchase ledger and bookkeeping processes for Group accounts, logging of expenditure and payment receipts for the accountants, cash flow management.
- A proportion of this role will include managing the Director's personal administration, which includes medical appointments, Home insurance, mobile phone management, personal expenses, car management such as MOT booking/servicing, travel and accommodation.
- This list is not exhaustive and may involve other duties in addition.

Desired attributes:

- 3-5 years either in a PA/EA or Administrative focused role in a property environment
- The ability to organise the Director and to be confident in decision making
- Highly organised at all times, able to prioritise workloads
- Meticulous attention to detail with all areas of work
- Strong IT skills including spreadsheets, use of Google Suite and GMail, use of Asana or similar
- Accustomed and confident in dealing with property industry queries and property associates
- Honesty, integrity and discretion
This is a real opportunity for someone who has a true interest in property and wants to rise to the challenge and really involve themselves in this niche business. It offers scope to learn so much about property development and to be involved in the whole process from conception to completion.

This role will be an office based role in Brighton (Fiveways).

Hours: Monday to Friday 8.30am-5pm (flexible hours can also be offered)

Salary dependent on experience

**Job Types**: Full-time, Permanent

**Salary**: £30,000.00-£37,000.00 per year

**Benefits**:

- Casual dress
- Company pension
- Flexible schedule
Schedule:

- Monday to Friday
**Experience**:

- Executive Assistant: 3 years (required)
- Administrative: 3 years (required)
- Property management: 2 years (preferred)
Work remotely:

- No

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