Office Co-ordinator

**Job Title**:Office Coordinator**

**Location: London - on site**

**Working Hours: Full Time, 36 hours per week**

**Contract Type: Permanent**

**Salary: £31,745 per annum**

**About Us**

Would it inspire you to see the tangible impact of your work on the world? To work for an organisation that is committed to making a positive difference for people everywhere? If so, we could be the organisation for you. We are the Chartered Institute of Building (CIOB), the world's largest and most influential professional body for construction management and leadership.

**About the role**

As our London office Coordinator, you will provide a professional and welcoming service for the Institute’s London office, co-ordinating meetings and the services of the office.

**Key responsibilities will include**:

- Providing a professional and welcoming service to all internal and external visitors to the office.
- Co-ordinating access to the office, co-ordinating and issuing passes to staff and visitors.
- Day-to-day facilities and services management of the London office, ensuring the cleanliness, safety and security of the office space at all times.
- Managing health & safety, ensuring that the CIOB’s employees and visitors are fully compliant with Health & Safety and other relevant legislation.
- Acting on your own initiative to suggest improvements for facilities, health and safety in the London Office.
- Assisting with administrative support across a range of Governance team activities as required, including but not limited to Trustee events and any project work requiring governance involvement.

**About You**
- Experienced in a facilities and health and safety environment with the ability to manage day-to-day supplier relationships and processes.
- Excellent communication skills both written and verbal, with the ability to communicate effectively at all levels both internally and externally.
- Excellent administration skills, including diary, transport and accommodation management and scheduling complex programmes of appointments and meetings.
- Strong organisation skills with the ability to remain calm under pressure, managing a busy workload and prioritise accordingly.
- Strong IT skills - Word, Excel, PowerPoint, Outlook. Use of databases and SharePoint.
- Ability to write reports for internal and external use delivering information clearly and accurately with strong attention to detail.
- Ability to perform under pressure with tight deadlines and to perform individually as well as a part of a team.

**Why work for us?**

We offer not only the opportunity to make a real difference through your work but also a friendly, flexible, and supportive working environment. Here’s what you can expect:

- **A Competitive Salary**:

- **Generous Benefits Package**:
Ø 25 days holiday (rising to 29 with service) plus bank holidays, a birthday day off, and Christmas closure.

Ø Private pension scheme with employer contributions and free pension advice.

Ø Private medical insurance (includes Online GP and Wellbeing Assistance) and a Health Cash Plan (includes dental and optical cashback).

Ø Enhanced family-friendly policies and life assurance.

Ø Access to resources supporting wellbeing, including an Employee Assistance Programme and mental health first aiders.
- **Development Opportunities**: Learning and development tailored to your career growth.
- **Inclusive Environment**: We’re a disability-committed and EDI-focused employer, with values that celebrate diversity and inclusivity.
- **Recognition**: We hold a Gold Investors in People Award, reflecting our commitment to your development and wellbeing.

We are proud to say that we hold a Gold Investors in People Award - which we really hope will show you our commitment to you as an employer.

**How Do I Apply?**

**Please note**:
**Job Types**: Full-time, Permanent

Pay: £31,745.00 per year

**Benefits**:

- Company pension
- Private medical insurance

Work authorisation:

- United Kingdom (required)

**Location**:

- London WC2B 6XF (preferred)

Work Location: In person