Projects Administrator

4 days ago


Lincoln, United Kingdom FBS-Hormann Full time

**Job purpose**

To provide an administrative support function to the Projects team, which is vital for the smooth-running of the business.

**Main duties**
- To abide by & promote health & safety, ensuring all approved policies & processes are followed.
- Working as part of a team and assisting the Project Admin Manager with the department admin tasks.
- To assist with the surveying process, which includes uploading surveyor reports, ensuring the constant movement of jobs throughout the surveying process, booking site visits, updating surveyor calendars and producing a weekly status report.
- Obtaining quotes, booking electricians/SUMO surveys/PAT testing, uploading reports and maintaining records.
- Booking field-based staff and management team hotel accommodation.
- Creating and receipting purchase orders.
- Reconcile credit card receipts to monthly statements.
- Complete administration preparation prior to the completion of each live installation job, including but not limited to uploading documents, raising asset tags, adding equipment where necessary.
- Updating departmental financial and information spreadsheets.
- Registering asset tags for major customers.
- Closing jobs on a variety of portals.
- Creating H&S file documents (CPP’s) and obtaining approval to attend site.
- Collating H&S file documents, completing a H&S statement and uploading into customer portals.
- Recording and assisting with the warranty process.
- Navigating and entering accurate data into the company CRM system.
- To carry out any other duties as required

This is a developing department with roles and responsibilities that may change/develop over the course of time, within the parameters of an administrative role, however training will be given. A flexible approach is important.

**Hours of work**:
08:00-17:00 (Mon-Thurs)

08:00-16:30 (Friday)

**Person specification**:

- **Essential**

**Qualifications**

GCSE English & Maths (A* - C or equivalent)

**Experience**

Administration.

**Knowledge**

Web based systems.

Microsoft Word, Excel & Outlook.

Critical thinking.

**Skills**

Highly organised

Strong attention to detail

Strong Communicator

Team player

Ability to work to deadlines

Strong work ethics

**Attitude**

Professional

Relaxed

Confident

Friendly

**Desirable**

Admin in engineering industry

Technical knowledge

H&S knowledge

**Benefits**:

- Life insurance

Schedule:

- Monday to Friday

Work Location: In person



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