Programme Administrator

**Working at WPP means being part of a global network of more than 100,000 talented people in 112 countries. Our company creates transformative ideas and outcomes for its clients through an integrated offer of communications, experience, commerce and technology. WPP and our award-winning agencies work with most of the world's biggest companies and organisations - from Ford, Unilever and P&G to Google, HSBC and the UN. Our clients include 69 of the FTSE 100, 348 of the Fortune Global 500, all 30 of the Dow Jones 30 and 70 of the NASDAQ 100.**

**WPP has headquarters in New York, London and Singapore and a corporate presence in major markets worldwide. The company is quoted on the London Stock Exchange and the New York Stock Exchange.**

**WPP IT provides IT services for WPP, the world's largest creative transformation company. WPP is reinventing creativity on an ever-broader canvas, bringing together unrivalled talent, resources and skills to provide an integrated offer of communications, experience, commerce and technology for clients.**

**WPP IT is undergoing a significant transformation to modernise ways of working, shift to cloud and micro-service-based architectures, drive automation, digitise colleague and client experiences and deliver insight from WPP's petabytes of data**

**WPP have selected Workday as their innovative HCM, Finance & PSA (Professional Services Automation) system of choice to meet changing demands and roles will be instrumental in rolling out and servicing one of the most exciting Workday programmes for a global business right now.**

LI-Remote

LI-Hybrid

**Visit our LinkedIn page to see what we're up to**

**Why we're hiring**:
WPP have selected Workday as their innovative HCM, Finance & PSA system of choice to meet changing demands and this role will be instrumental in rolling out one of the most exciting Workday programmes for a global business right now.

It is essential that the programme is properly planned, managed, and tracked. There are many dependencies inbound and outbound across the WPP Transformation agenda and this role is central to that success.

The role will report directly to the Workday Technical Director and will provide critical executive and programmatic administration for Programme Leadership team

**What you'll be doing**:

- Programme administrative support to Workday Technical Programme Director: responsible for communication and diary management, assisting with key tasks and projects, compiling and preparing reports and presentations, and managing correspondence.
- Planning and scheduling global meetings and workshops for the programme leadership team, often working with the Executive Assistants of C-Suite stakeholders across the global business to secure time within their complex schedules.
- Ensure the purpose and required outcome of meetings are recorded and that any agenda, required documentation or pre-reading material is prepared and received in a timely manner prior to the meeting.
- Manage project-related artefacts by ensuring all necessary materials are current, properly filed and that security access has been appropriately defined.
- Define and document procedures in accordance with programme methodology.
- Develop and support effective communication mechanisms between the project teams.
- Communicate with stakeholders to identify and define project requirements, scope, and objectives.
- Adhere to budget by monitoring expenses and implementing cost-saving measures.

**What you'll need**:

- Experience working in a programme or project environment. Ideally, PMO experience and a Project Management qualification, and experience in HR and/or Finance systems related projects.
- Excellent administrative and organisational skills with a good knowledge of and experience in using Microsoft Office and MS Project.
- Significant diary management experience on a global scale, across time-zones
- Excellent communication skills, both oral and written, with a high attention to detail.
- Adept at problem solving; solutions focussed.
- Ability to work at pace and prioritise the sequenced execution of numerous requirements, doing so with flexibility as new tasks arise.
- Highly able in rapidly establishing rapport and building trusted relationships with stakeholders.
- Keen to learn and takes initiative to update own skills.

**Who you are**:
**You're open**_:_** **We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views. We are accepting: of new ideas, new partnerships, new ways of working.

**You're optimistic**_:_** We believe in the power of creativity, technology and talent to create brighter futures or our people, our clients and our communities. We approach all that we do with conviction: to try the new and to seek the unexpected.

**You're extraordinary**: we are stronger together: through collaboration we achieve the amazing. We are creative leaders and pioneers of our industry; we provide extr