Company Secretarial Administrator

**The role**

This is a hybrid working role (Minimum two days in the office) which can be based from our offices in Farringdon or Sittingbourne.

Reporting to the Director of Governance & Regulation, you will provide effective and efficient administrative support.

Our values are at the HEART of what we do. You will be honest, working with integrity and respect. You will work efficiently and be responsive to business needs. You will inspire colleagues to be always both professional and respectful. By being committed to equality, diversity, and inclusion, you will be a trusted and respected colleague.

What you’ll be doing
- Provide proactive and responsive administrative support service to the designated Director and Governance Team including the processing of draft reports, correspondence, presentations, appointments, associated filing, team meetings, travel and accommodation requirements as requested.
- Maintain the Governance Team system, files and records, ensuring that these are up to date and kept securely
- Provide support with servicing Southern Housing ‘s Boards and Committees including arranging meetings, collation and distribution of papers, servicing the meeting and taking minutes
- Ensure that matters are dealt with by the appropriate person in the absence of the Director.

We’re offering

Generous holiday entitlement with the ability to buy extra leave

Private medical insurance

Pension plan with excellent defined contribution rates

Flexible benefits to suit your needs

Agile working where you can work from our offices and from home, so we’ll provide you

with the necessary equipment to enable you to do this

Care for your wellbeing and ensuring a good work life balance

plus much more

What you’ll need

Knowledge & Experience
- Good administrative experience gained in a regulated environment.
- Extensive successful administrative experience working for senior leaders.
- Experience of dealing with confidential information.

Desirable
- Knowledge of legal documents, board papers and processes.
- Experience of working in a regulated governance environment.

**Skills**:

- Accuracy and attention to detail.
- Able to prioritise and to meet deadlines.
- Flexible approach.
- Good written and verbal communication skills.
- Good IT skills using MS Office Suite including PowerPoint.
- Able to act on and use initiative in dealing with situations on behalf of the appropriate Director.
- Excellent verbal and written communication skills.
- Good interpersonal skills, able to relate to both internal and external customers, including customers from diverse cultural backgrounds.

**About us**

At Southern Housing, our residents are at the **heart** of everything we do. As one of the largest housing providers in the UK with over 77,000 homes across London, the Southeast, the Isle of Wight, and the Midlands, we give over 167,000 people somewhere affordable to call their own** **We also understand the difference that safe, secure, and affordable homes can make to people’s lives.

A career at Southern Housing will allow you to make a difference every day you come to work. Working in the housing sector with us will bring fresh challenges and give you the opportunity to grow and develop, too.

**What's in it for you**

**Pension**

**Life**
**assurance**

**Healthcare cash plan**

**Eyecare & dental**

**Birthday**
**leave**

**Retailers discounts**

**Cycle**
**to work**

**Buy & sell**
**annual leave**

**Season ticket loan**

**In-house academy & career development**

**Flexible working**

**Inclusion & Diversity**

We work hard to create a diverse and inclusive culture and environment where people are respected for who they are. Encouraging inclusion is not just about protected characteristics, it’s about celebrating differences of thought, opinion, experience and perspective of each individual.

We’re all different in our own way and we want our colleagues to feel comfortable, that they belong, and are safe to be themselves at work, without fear of being judged or excluded, but valued for their contribution to our One Team approach.