Executive Assistant

2 days ago

Dereham, United Kingdom Avena Environmental Limited Full time

**Executive Assistant (EA)**

**Location**: Dereham, NR19 1JG (Office-Based)
**Type**: Full-time/Part-time

**Job Summary**

Are you a highly organised professional with a knack for keeping everything running smoothly?

As an **Executive Assistant** at our Dereham office, you’ll be at the heart of our operations, providing high-level administrative support to ensure efficiency and excellence across the board. This role is perfect for someone who thrives in a fast-paced environment, loves solving problems, and has exceptional communication skills.

**Key Responsibilities**
- **Schedule Management**: Coordinate complex calendars, meetings, appointments, and travel arrangements for multiple internal stakeholders.
- **Flexible Support**: Be available to work flexible hours when business needs arise.
- **Meeting Preparation**: Prepare and organise materials for meetings, conferences, and presentations.
- **Communication**: Act as the first point of contact for internal and external inquiries, ensuring timely and professional responses.
- **Confidentiality**: Handle sensitive information with utmost discretion and professionalism.
- **Project Coordination**: Manage special projects and track action items to completion.
- **Document Preparation**: Draft reports, memos, and other necessary documents.
- **Event Planning**: Assist with planning and coordinating company events and meetings.
- **File Management**: Maintain an organised filing system to ensure records are up to date and accessible.
- **Administrative Support**: Perform additional duties to enhance the efficiency of management teams.

**Key Qualifications**
- Proven experience as an Executive Assistant or in a similar administrative role.
- Exceptional organisational and time-management skills.
- Strong written and verbal communication abilities.
- Ability to manage multiple diaries for internal stakeholders effectively.
- Ability to manage confidential information with discretion.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong problem-solving skills and keen attention to detail.
- Capacity to multitask and adapt in a dynamic, fast-paced environment.

**Working Conditions**
- **Hours**: Monday to Friday (Full-time but Part-time considered).
- **Flexibility**: Able to work outside standard hours when required to meet business needs.
- **Location**: Office-based in Dereham.

**Benefits**:

- Company events
- Company pension
- Health and wellbeing programme
- On-site parking

**Application DetailsExpected Start Date**: 03/02/2025**Required Skills & Experience**
- **Organisational & Time Management Skills**: 3 years (required).
- **Assistant Role Experience**: 2 years (preferred).
- **Diary Management for Multiple Stakeholders**: 2 years (required).
- **Minute/Note Taking**: 1 year (required).
- **Work Authorisation**: United Kingdom (required).

If you’re a proactive, detail-oriented individual who thrives in a dynamic environment, we’d love to hear from you. Take the next step in your career and join our team

**Job Types**: Full-time, Part-time, Permanent

Pay: Up to £30,000.00 per year

**Benefits**:

- Company events
- Company pension
- Employee discount
- Free parking
- Health & wellbeing programme
- On-site gym
- On-site parking

Schedule:

- Monday to Friday

Application question(s):

- Are you able to work outside standard hours when required to meet business needs?

Work authorisation:

- United Kingdom (required)

Work Location: In person

Reference ID: LB1200

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