Accounts Payable Assistant

3 days ago

Leeds, United Kingdom The Conservative Party, CCHQ Full time

An exciting opportunity has arisen for a professional and highly motivated Accounts Payable Assistant to join the Finance team.

As an Accounts Payable Assistant, the main objective of this role is to reinforce strong financial controls and careful management of the Party’s expenditure. This role is ideally suited to someone with some experience in finance looking to take on more personal responsibility and project work to complement their professional studies.

This role will report to the Management Accountant.

**Your responsibilities**:
Financial support for Party expenditure
- Coordinating and processing day-to-day invoices and payments including the weekly BACS run
- Coordinating the payment and processing of expenses and corporate cards
- Setting up and maintaining supplier accounts on the finance system
- Liaising with suppliers and departments to resolve queries and reconcile statements
- Completing weekly bank reconciliations. Ensuring cash payments are posted to the appropriate accounts and the appropriate VAT treatment applied.

Financial support for campaign activities
- Support the campaigning teams and management accountant to report on campaign budgets and special projects

Financial reporting and month end responsibilities
- Manage aged creditor balances and the payables ledger, ensuring that strict procedures are followed to mitigate overdue invoices through structured payment prioritisation procedures
- Complete month-end/year-end closure procedures

Ad hoc responsibilities
- Establishing and maintaining excellent relationships with key stakeholders
- Coordinate the team’s calendar and meeting cycle
- Support colleagues on the Finance team with ad hoc projects and initiatives to streamline and improve our systems and processes

Your professional experience:

- Solid understanding of basic bookkeeping and accounts payable principles
- Experience of working in an accounts department and utilising a dedicated finance system
- Exceptional organisational and administrative skills with the ability to work to strict deadlines
- A strong work ethic and willingness to take ownership for wide-ranging responsibilities
- Detail orientated, great numeracy skills and experience using Excel
- Previous experience in accounts and/or finance team or equivalent income generation administrative role within an operations team
- Strong critical thinking and creative problem-solving skills
- Excellent interpersonal and communications skills, both oral and written
- Comfortable in dealing with stakeholders at all levels in the organisation
- Confidence with making and receiving phone calls
- A good team player with a “can do” flexible and professional approach
- The ability to work independently, be proactive with use plenty of initiative
- A commitment to self-development and the values of the Conservative Party

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

**Experience**:

- Accounts payable: 1 year (preferred)

Work Location: One location

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