Rota Co-ordinator for General Surgery

2 weeks ago

Bristol, United Kingdom North Bristol NHS Trust Full time

The General Surgery department is looking for an experienced individual with excellent computer, administrative and communication skills who works well as a member of a team whilst being able to use their own initiative.

You will provide administrative support for the day to day administration of rotas for the department’s doctors, cancelling and creating clinics as needed, ensuring relevant spreadsheets are kept up to date and flagging up any rota issues with line manager.

You will liaise with doctors, medical secretaries, waiting list coordinators, Outpatients and IT to ensure an effective high quality service is provided for our patients.

Training and support is offered in this challenging yet rewarding role.
- To be responsible for maintaining accurate and up to date rotas for consultants and middle grade doctors using Google Sheets, E-rostering and Medirota.
- To maintain accurate and up to date rotas for Ward based junior doctors using Medirota.
- To maintain accurate Leave records spreadsheets for all Junior Doctors.
- To maintain leave chart spreadsheet for specialities.
- To contact patients around changes in clinics.
- To deal with telephone enquiries and take appropriate action.
- To assist with team’s workload as requested by Line manager.
- To deal with our IT department, in setting up accounts for new doctors at each rotation.
- To ensure booking of meeting rooms for speciality induction at each rotation.
- To liaise with Line Manger to update induction pack and send out to all new doctors by deadline dates.
- To liaise with Line Manager to agree agenda for speciality induction and consultants presenting items.
- Assist line manager complaints.
- To assist Line Manager with the audit/data collection and reports as necessary.
- To assist in the day to day management of the outpatient support team activities as required by the Line Manager.
- To deputise for line manager as necessary.
- Generally assist in cover for colleagues when required.
- Photo coping, filing, faxing, scanning and other administrative duties to ensure the efficient running of the team.

North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.

We commit to treating each patient as an individual with respect and dignity, aiming to deliver excellent clinical outcomes and a first-class experience for everyone who uses our services.

North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.

The General Surgery department is looking for an experienced individual to provide administrative support for the day to day administration of rotas for the department’s doctors, cancelling and creating clinics as needed, ensuring relevant spreadsheets are kept up to date and flagging up any rota issues with line manager.

For more detail on the Rota Coordinator remit, please see the job description and person specification.

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