Facilities Administrator

2 weeks ago

Birmingham, United Kingdom Page Personnel Property & Construction Full time

This role will support the wider department focusing largely on invoice, service charge and procurement administration. The role will involve becoming a lead in a specific area of the Facilities Management Support team whilst also undertaking day to dayadministration tasks.

**Client Details**

You will be working for a large private sector company, who are one of the the leading commercial property consultancy company in Europe.

**Description**
- Supplier contract administration
- Service charge documentation and variance report administration
- Utility administration
- General administration
- Training of new starters with regards to purchase to pay systems and processes and general system support to wider department.
- Ability to cope in a fast pace, agile working environment and work to short deadlines.
- Provide best in class customer service to internal and external customer base
- Maintain regular and effective communication with internal colleagues in Property Management, support functions and the wider Real Estate business
- Prepare data for inclusion in management reports
- Ensure compliance with all internal procedures and policies - e.g. Procurement, Finance, Compliance, HR
- Complete administrative tasks as required to include use of systems, filing, inventory management etc

**Profile**
- Ideally will have previous experience in a similar role
- Accounts payable experience would be useful but not essential
- Excellent English language skills - both written and spoken
- IT literate - MS Office at intermediate level

**Systems**
- MS Excel (preferably use of pivots tables and vlookups), Word, Visio (Visio is not essential)
- Adobe
- Proactis (not essential)
- Tramps / MRI / Yardi / Horizon / Dynamics (not essential)

**Job Offer**

25 days annual leave (with the option of purchasing up to 5 additional days via flex benefits), Private medical cover for self, Long Term Disability Insurance, Interest free season ticket loan, Private GP Service, Group Income Protection, Bonus Scheme -you will be eligible to participate in the Company's Bonus Scheme, Eye Care Voucher, Pension

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