Property and Maintenance Administrator

**JOB TITLE**: Facilities Co-ordinator

**REPORTING TO**:Property Manager

**JOB PURPOSE**: To provide administrative support to the Estates & Health and Safety Departments, to support in the provision of a safe, clean secure and well-maintained environment for residents, visitors and staff.

**About The Role**

**MAIN RESPONSIBILITIES**
- To provide administrative support to the Property & Health and Safety Manager
- To act as the first point of contact for all Estates Department enquiries
- To manage the Estates Helpdesk, ensuring that work orders are processed, assigned to the relevant member of the team and completed on a timely basis.
- To process Estates Department orders and act as the initial authorisation for departmental invoices, reconciling paperwork as required and ensure homes are updated on all orders
- To assist the Property Manager in the administration of routine maintenance and other contracts, keeping up to date records and ensuring that contracts are reviewed and renewed in a timely way
- To contact outside companies where necessary to obtain information, obtain quotations, and to schedule appointments for work to be completed or relevant meetings
- To be responsible for the day-to-day management of key contracts, including hygiene and clinical waste contracts
- To be responsible for the day-to-day management of the Estates Vehicles
- To support the Health & Safety/Fire Safety Manager in monitoring business critical functions and maintaining compliance to regulatory standards by providing administration assistance.
- To monitor site compliance certification - ensuring certification is uploaded to the relevant internal system and are accessible to all relevant parties.
- To ensure the compliance certification report is accurate and up to date at all times.

**GENERAL**
- To ensure adherence to the company policies and procedures with regards to the safeguarding and promotion of the welfare of our residents

This Job Description indicates only the main duties and responsibilities of the post. It is not intended as an exhaustive list.

Please note we reserve the right to amend this Job Description from time to time, according to business needs. Any changes will be confirmed in writing. Please note that you share the responsibility for making suggestions to alter the scope of your duties and improve the effectiveness of your post.

**Full driving licence and ideally your own transport are essential to the role**

**Required Criteria**
- Full driving licence and ideally your own transport are essential to the role

**Skills Needed**

**About The Company**

Beaumont Care Homes have residential and nursing homes across Northern Ireland; in Belfast, Bangor, Ballymena, Comber, Donaghadee, Dunmurray, Jordanstown, Hillsborough, Holywood, Lisburn, and Newtownabbey - So there’s always a Beaumont Care Home nearby.

We aim to provide a safe, clean, relaxed and homely environment for all our residents, where care, well-being and comfort are of prime importance and where our staff feel is the best place to work in the care sector.

The atmosphere in all our homes is welcoming and inviting whilst our healthcare staff are professional and ready to care, delivering a home-from-home feeling that helps the transition from home or hospital easier and less stressful.

Beaumont Care Home’s staff undergo regular training to guarantee they provide the best one-to-one and person-centred care possible. All our staff are encouraged to develop their skills and continue on a career pathway.

As a company, we believe in healthy, homemade food, and our trained chefs prepare tasty, exciting, and appealing meals to various tastes, regardless of appetite or culture.

**Company Culture**

Beaumont Care Homes offer varied activities, from trips out and summer fetes to indoor activities including arts and crafts, pamper sessions and visiting entertainment.

As well as visiting dog therapists and other animals, intergenerational activities are encouraged involving local nurseries and schools.

Our team of healthcare professionals and the safe, comfortable accommodation at Beaumont Care Homes Support people living with dementia, whilst also providing nursing care along with other specialist care services.

We can also offer respite care in our homes.

We want people to join Beaumont Care who wish to work with older and vulnerable people. Ideally, we are looking for someone who is caring and has a can-do attitude. Is that person you?

Our senior managers have often begun their working life as carers, which we recognise are essential to our service, and then climbed the career ladder to become Home and Regional Managers.

**Company Benefits**

We provide professional training, personal development and promotion paths to support and progress you. Working at our residents’ home will be stimulating and rewarding, as we maintain high care standards.

Vacation, Paid time off, Retirement plan and/or pension, Flexible schedule, Employee