Facilities and Estates Administrator

2 weeks ago

Invernessshire, United Kingdom Meallmore Full time

**About Meallmore**
Meallmore is one of Scotland’s leading care providers, with a growing portfolio of high-quality care homes across the country. We are committed to delivering exceptional care and creating safe, welcoming environments for our residents and colleagues. Our values, quality, compassion and respect guide everything we do and we’re proud to make a positive difference in people’s lives every day.

**About the Role**
We are looking for a proactive and detail-oriented **Facilities & Estates Administrator** to join our Facilities & Estates team. In this role, you’ll provide high-quality coordination and administrative support to ensure our care homes and Head Office remain safe, compliant, and well maintained. You’ll act as a key link between the Facilities & Estates department, care homes, and external contractors helping deliver maintenance, compliance, refurbishment, and improvement projects across our portfolio.

**Pay** - £12.60 per hour + competitive benefis

**Hours** - 30 hours per week

**Key Responsibilities**

- Coordinate day to day helpdesk activity: log, monitor, and close reactive and planned maintenance requests.
- Maintain statutory compliance records (fire, water, electrical, gas, LOLER, etc.).
- Track contractor performance and manage documentation.
- Process purchase orders, invoices, and card transactions.
- Support budget monitoring and environmental data collection.
- Prepare and distribute reports, trackers, and updates.

**What We’re Looking For**

- Proven experience in facilities, estates, or property administration/coordination.
- Strong organisational and communication skills with excellent attention to detail.
- IT proficiency (Microsoft Office; experience with CAFM/helpdesk systems desirable).
- Experience with procurement, budgeting, and invoice processing.
- Knowledge of building compliance (fire safety, water hygiene, gas safety, electrical).
- Ability to manage multiple priorities and deadlines.

**Why Join Meallmore?**

- 30 days annual leave pro rata
- Refer a friend bonus scheme **(up to £1000)**
- Pension scheme
- Company sick pay scheme
- Free onsite parking
- Flexible daytime hours (Monday-Friday).
- Opportunity to make a real impact in a growing care organisation.
- Supportive team environment with ongoing development opportunities.

If you want to be part of our Meallmore family and this sounds like you, please click apply.

INDCAULFIELD

  • Facilities and Estates Administrator

    1 week ago

    Inverness-shire IV GH, United Kingdom Meallmore Full time £25,568 - £33,568 per year

    About MeallmoreMeallmore is one of Scotland's leading care providers, with a growing portfolio of high-quality care homes across the country. We are committed to delivering exceptional care and creating safe, welcoming environments for our residents and colleagues. Our values, quality, compassion and respect guide everything we do and we're proud to make a...

  • Facilities and Estates Coordinator

    2 weeks ago

    Inverness-shire, United Kingdom Meallmore Full time

    **About Meallmore** Meallmore is one of Scotland’s leading care providers, with a growing portfolio of high-quality care homes across the country. We are committed to delivering exceptional care and creating safe, welcoming environments for our residents and colleagues. Our values, quality, compassion and respect guide everything we do and we’re proud to...

  • Facilities and Estates Coordinator

    1 week ago

    Inverness-shire IV GH, United Kingdom Meallmore Full time £10,000 - £15,000 per year

    About MeallmoreMeallmore is one of Scotland's leading care providers, with a growing portfolio of high-quality care homes across the country. We are committed to delivering exceptional care and creating safe, welcoming environments for our residents and colleagues. Our values, quality, compassion and respect guide everything we do and we're proud to make a...

  • Estate Assistant

    4 days ago

    Inverness, United Kingdom C H Cole and Sons Full time

    **Assistant House Keeper** An exciting part-time role is available at Dell Estate, Whitebridge, IV2 6UN. This would be a versatile role helping with all aspects of our holiday letting business, especially housekeeping, with occasional cooking etc. Dell estate is a traditional highland sporting estate which hosts guest from all over the world. -...

  • Estate Assistant

    4 days ago

    Inverness, United Kingdom C H Cole and Sons Full time

    **Estate Assistant Required** An exciting opportunity has arisen for an assistant to the Gamekeeping team at Dell Estate, Whitebridge near Inverness. The wide-ranging duties would include tending the pheasants and partridges, helping on shoot days, stalking, trout fishing and assisting with general Estate maintenance and our holiday letting business. -...

  • Estate Office Administrator

    1 week ago

    Inverness, United Kingdom UKME Full time

    **Estate Office Administrator** **Permanent** **Inverinate** **Competitive This role requires flexibility during our busy season with regards to hours and days worked. Dedicated to providing a 6-star quality private concierge service to our exclusive clients. UKME ensures that the properties, we maintain are presented to the highest standard...

  • Facilities Administrator

    1 hour ago

    Inverness, United Kingdom hays-gcj-v4-pd-online Full time

    Your newpany We are working with an established forward-thinking organisation who have a vacancy for a facilities administrator to join their busy team in Inverness. This role will offer an immediate start and a duration of 6 months with the possibility to extend. Your new role In your new role, you will work as part of a busy team and provide excellent...

  • Estates Coordinator

    2 days ago

    Inverness, United Kingdom FirstPort Full time

    **Job Role**: Estates Coordinator (Ref 6811) **Location: ** Remote primarily, Inverness occasionally **Job Sector**: Estates **Hours**: Mon - Fri, 9-5 (35 hours per week) As the Estates Coordinator you will contribute to our vision of being the **favourite **residential property manager by: - Providing an efficient administrative and clerical support in...

  • Full Time Estate Agent Sales Administrator/ Assistant

    6 days ago

    Inverness, United Kingdom Home Sweet Home Estate Agents Full time

    **Company Overview** Home Sweet Home Estate and Letting Agents is an independent agency located in Inverness, specializing in the Highlands property market. We pride ourselves on our fresh approach and commitment to providing exceptional service to our clients. **Join Our Team - Property Assistant and Administrator (Permanent, Full-Time)**: - Based in our...

  • Estates Officer

    4 days ago

    Inverness, United Kingdom Castle View Personnel Full time

    Our client is looking to appoint an Estates Officer, initially on a temporary basis for 3-6 weeks. Hours of work would be 8am - 5pm; Monday - Friday and duties include: Porterage duties, this includes the movement of furniture & equipment. Ensure deliveries are checked into buildings and delivery to appropriate personnel or storage area(s). Cleansing...