Estate Office Administrator

2 weeks ago

Inverness, United Kingdom UKME Full time

**Estate Office Administrator**

**Permanent**

**Inverinate**

**Competitive
This role requires flexibility during our busy season with regards to hours and days worked.

Dedicated to providing a 6-star quality private concierge service to our

exclusive clients. UKME ensures that the properties, we maintain are presented

to the highest standard possible.

This is an exciting role for a talented individual who is looking for a new challenge, wants to join a fast paced and high performing team renowned for their approach and delivery of unparalleled service.

We are looking for an **Estate Office Administrator** to undertake the following duties on a day-to-day basis:
**Key responsibilities**
- Ensure all telephone queries are dealt with correctly
- Process all weekly attendance & time sheets & ensure that all files are updated
- Record annual leave & sick days, ensure files are up to date
- Process all purchase orders & invoices on the Proactis system
- Monitor all purchase orders & payments made on Proactis
- Maintenance of budget spreadsheets
- Prepare & balance petty cash
- Review & order all required office stationery
- Maintain all cattle & sheep records in line with Government & Estate requirements
- Maintain all annual Deer Cull & Count information records
- Ensure all staff training requirements are met & up to date in line with H&S
- Responsible for Estate vehicles, plant & equipment asset register's
- General filing, accounting, & day to day office duties
- Occasional cooking & food preparation for visitors & staff
- To adhere to organisational policies and procedures.
- To ensure a professional approach is undertaken in performing duties and interacting with clients, colleagues and external providers, with particular emphasis on maintaining departmental confidentiality.
- To always respect the nature of the company's business and adhere to strict code of conduct and confidentiality.
- To provide cover for colleagues in times of absence, such as annual leave.

**Training and Development Responsibilities**
- Proactis system
- Customer service and communication skills
- First Aid
- Health and Safety

**Knowledge/Experience/Skills/Abilities**
- Proven experience of administration in a quality driven service environment, such as hotel or Private Estate
- Proven relevant experience working in a 24/7 environment
- Proven organisational skills
- Able to demonstrate proven specialist hands on cleaning experience
- Health and Safety knowledge preferably gained through a recognised course
- Computer literate, with experience of Microsoft packages such as Word, Excel, Outlook

**Personal Attributes**
- A proactive, positive and professional approach
- A good, willing and hospitable approach to the job and guest.

**Benefits**
- Private healthcare
- Company pension scheme
- Season ticket loan
- Perks at work

**APPLY NOW.

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