Management Systems Coordinator

2 weeks ago

Carluke, United Kingdom Power Lines, Pipes & Cables Ltd Full time

An opportunity has arisen within a long established, overhead line construction company to join our team coordinating the integrated SHEQ management systems. PLPC Has been providing maintenance, build, emergency repair, plant hire and component sale services to distribution, transmission and private networks across the UK for over 45 years.

The Management Systems Co-ordinator will provide compliance support to help the business meet legislation, certification and customer requirements. Providing assurance through conducting and managing audit processes and recommending efficient solutions, to continually improve processes and risk mitigation. With opportunities to further develop workloads within SHEQ areas.

This role would suit an experienced administrator or advisor, with good quality management experience and an excellent understanding of health, safety and environmental requirements within the construction industry. Excellent administration, communication and organisational skills are essential.

**Position Type**:

- Permanent, Full Time
- Mon
- Fri, 8.30am - 5pm
- Company pension
- Own car required, on site parking available
- Travel to sites may be required for auditing purposes

**Main Duties and Responsibilities**:

- Maintenance of certifications, memberships and related records
- Co-ordinate internal audit schedule and auditors
- Assist with planning and maintenance of site audit schedules
- Management of external audits and assessments
- Carry out regular auditing and checks
- Register, analyse, maintain and report on accidents, incidents, observations and near miss logs
- Record and process non conformities and opportunities for improvement
- Maintain and monitor aspects/impacts register and register of legislation
- Assist with update and development of system, procedures and policies to comply with legislative, customer and HSEQ standard requirements
- Assist managers with understanding on requirements, corresponding with external advisors where required
- Monthly collation and analysis of registers for use with meetings, tender submissions and company objectives and business risks
- Yearly reports of company findings and company objectives
- Business risk, contingency and emergency scenario planning
- Assist with completion of pre-qualifications and questionnaires from certification bodies / customers
- Evaluate, modify and assist with development of new systems of work and form development
- Oversee all documentation / databases relating to works are correctly and efficiently used, assisting with adaptation of systems where required, to assist personnel with carrying out work efficiently
- Assist / monitor training of staff with related systems
- Promotion of SHEQ responsibilities and requirements
- Assisting with other departments and tasks required, as and when necessary

**Qualifications, Authorisation and Experience**:

- Experience working with Health and Safety / Environmental / Quality systems (qualification advantageous)
- Excellent understanding of Microsoft packages including word, excel, access, powerpoint to produce documentations, presentations and analysis of monthly / yearly figures
- Business qualification preferable
- Process auditing experience preferable

**Job Types**: Full-time, Permanent

**Salary**: £23,000.00-£27,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- System administration: 2 years (preferred)

Work Location: In person

Reference ID: Management

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