Operations Coordinator
1 day ago
**Position**
Operations Coordinator
**Location**
Aberdeen
**Reports to**
Operations Manager
**Job Objective**
- To support Operations team. The below list, whilst not exhaustive, is the minimum expected duties for the role of V-TES Operations Co-ordinator. V-TES shall assist and develop all personnel as part of our competence development plan to maintain the highest possible standards of service for our clients.**Key Responsibilities**
- A wide range of administrative tasks including answering the phone, managing diaries, typing, general correspondence & filing.
- Sending out Quotes to Clients.
- Following work flow process for administration tasks.
- Book accommodation and travel for onshore & offshore personnel as requested.
- Plan and arrange employee training when required.
- Update and manage training matrix.
- Liaise with various supply-chain parties including carriers and transport operators to ensure customer orders are moved seamlessly from door to door.
- Ensure minimum stock levels of PPE are maintained.
- Issue PPE to personnel.
- Update Operations Tracker.
- Maintain and update QHSE Management system.
- Raising Purchase Orders & chasing outstanding Purchase orders.
- Follow up on enquiries.
- Any other administration tasks required.
**Knowledge and competence**
- Required Knowledge_
- Required Competence_
Good written and oral communication skills combined with good prioritisation, time management, planning and organisational skills.
SAGE experience (desirable)
Must be able to react quickly and decisively to constantly changing demands and circumstances.
Display Screen Equipment - eLearning*
Environmental Awareness - eLearning*
Fire Awareness - eLearning*
Manual Handling - eLearning*
*this training shall be provided upon commencement of role
**Salary**: From £25,000.00 per year
**Benefits**:
- Company pension
- Free parking
- Private medical insurance
Schedule:
- Monday to Friday
- Weekend availability
Ability to commute/relocate:
- Aberdeen: reliably commute or plan to relocate before starting work (required)
Work Location: One location
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