Office Administrator

1 day ago


Acton, United Kingdom Dunphail Distillery Ltd Full time

Well established whisky distillery business with its office based in London is looking for full time Office Administrator. Reporting to the Managing Director, the Office Administrator will be responsible for the day-to-day office administration and ensure the smooth running of the office. This is a permanent role with the hours being 09.00 - 17.00., Monday to Friday. **Main responsibilities** Your initial tasks will include (but will not be limited to): - Assisting with administrative tasks - Ensure the smooth day-to-day running of the office and over time help to establish, maintain, and improve office procedures. - Arranging meetings/ Booking travel/ accommodation - Dealing with the post, scanning and filing - Maintaining and updating filing systems - Be the main point of contact for facilities and building management. - Manage the firm's billing process, including preparing and sending invoices, managing client accounts, and following up on outstanding payments. - Co-ordinate our annual business insurance renewals and ongoing insurance requests - Assist the senior management team with ad hoc duties e.g diary management, research etc. - Monitor office supplies and equipment, order new supplies as needed, and ensure that office equipment is maintained in good working order. - Manage the office's filing and record-keeping systems, ensuring that they are organised and up to date. - Liaise with external vendors, including IT providers, office supply vendors, and other service providers. - To undertake any other duties, as needed, from time to time. **Requirements**: - Previous experience in an office administrator role - Motivated, you have a "can do" attitude and love to see success - Have an eye for detail, are organised and have the ability to maintain accurate records - Great written and verbal communication skills, polite and professional manner - Team player, you enjoy working closely with a team to help them develop - Well organised - Ability to work well independently as well as part of a team - Flexibility and adaptability - Excellent time management and efficiency - Good IT skills with knowledge of Microsoft Outlook, Word and Excel No agencies, please. Pay: £25,000.00-£29,000.00 per year Schedule: - Monday to Friday Work Location: In person


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