Administrative Assistant

**Administrative Assistant - Permanent - Kingston - October 2024**

**Role: Administrative Assistant**

**Phase: Secondary**

**Actual Salary: £24,767-£25,515 per annum**

**Contract: Permanent, Full-time, Monday-Friday - Term-Time only**

**Location: Kingston-Upon-Thames, SW London**

**Start date: ASAP**

Our Secondary Academy is seeking an Administrative Assistant to work as part of the Pupil Services team. As a key member of a dynamic team, you will be offered the opportunity to develop your administrative skills in a wide range of areas.

The Secondary Academy is an outstanding Secondary School in Kingston, which opened for the first time in September 2015 with a cohort of Year 7 pupils. Our mission is to provide a world-class education for all the young people within our community to ensure that every pupil is safe, happy and succeeds. We now have over 1000 pupils across the seven year groups from year 7 to year 13.
- Highly organised and excellent communication skills
- Able to work under pressure whilst maintaining accuracy
- A team worker who is always ready to assist wherever needed

Our Secondary Academy can offer:

- Generous pay-scales, regularly paying 1% higher than National Support Staff Pay Scales
- 2-week October Half Term break
- Access to subsidised Cycle to Work Scheme
- Subsidised study at Kingston University at Masters and Doctorate Level
- Flexible working arrangements will be considered on request
- Employees Assistance Programme

As part of the Operations team, the Administrative Assistant will help to deliver the Academy’s ethos of excellence by assisting in a variety of operational and administrative tasks.

The role is to support the team in providing an interface between the Academy and the Community. In addition, it will involve working closely with other members of the Operations team and Teaching staff, to support the full range of administration and operational tasks

**Responsibilities**:

- Provide whole school administration support as required
- Act as a point of contact for parents, pupils, visitors and telephone calls
- Promote and ensure the health and safety of pupils, staff and visitors, in accordance with appropriate health and safety regulations, at all times
- Organise and maintain whole school digital filing
- Provide whole school administration support as required i.e. PPG, SEND, Medical, Careers
- Provide first aid to pupils, staff as needed
- Show flexibility in undertaking a range of ad-hoc administrative tasks as required by the Academy for example assist with the preparation for whole school events
- Support with the reporting of pupil detention data
- Take minutes in meetings involving pupils and parents as directed
- Make use of ICT based systems to extract data and prepare information for the Heads of Year, including Behaviour Watch (training will be given)
- Prepare information for meetings and Reports where appropriate
- Support with the administration of attendance and exclusions
- Supporting with the administration of termly awards and certificates
- Act as a first point of contact for both students and their parents, passing on key information to the Pastoral team so that they are able to address the matter and communicate outcomes as appropriate.
- Support the Pastoral team to implement strategies which secure high standards of behaviour and attendance in line with the school staged sanction system.
- Provide administrative support to year teams
- Where applicable record information about leavers/potential leavers and report trends to the Pastoral team
- Assist in the maintenance of computer based records using SIMS to ensure that these are all kept current and up to date
- Liaise with partner schools if/when appropriate
- Assist with the smooth running of Parent Evenings and other school events
- Work to ensure all students settle quickly into school life
- Contribute to updating and maintaining high quality displays in public areas of the Academy
- Reception service at least once a week, or as and when required
- Complete a range of other administrative duties in support of the pastoral team
- Monitor and maintain stationery supplies within an agreed budget
- Ensure that all sensitive information is dealt with in accordance with the data protection act
- Assist during fire evacuation

**General**
- To support and promote the values and ethos of The Kingston Academy
- To undertake such training as may be required
- To be aware of the responsibilities under GDPR and Data Protection Legislation for the security, accuracy and significance of the personal data held in the schools systems
- To have due regard for safeguarding and promoting the welfare of children and young people and to follow all associated child protection and safeguarding policies as adopted by the school
- To work in accordance with the Schools Health and Safety Policies and Procedure
- Undertake additional administrative duties as part of the School’s Administration Tea