Administrative Assistant

We’ve opened a role in our Ottawa office for a talented, entrepreneurial Administrative Assistant to work alongside exceptional people in JLR’s Corporate Affairs group. Pop Quiz: Are you a confident communicator who can engage with external stakeholders and internal leadership at all levels, ensuring written materials are clear, polished, and professional? Do you have a sharp eye for detail and the ability to stay organized while juggling multiple priorities and meeting deadlines? Do you have at least 3 years of experience in an administrative role where you’ve solved problems and applied critical thinking to plan and coordinate business activities? Are you comfortable with technical and administrative tasks, like managing databases, processing electronic signatures, reconciling expenses, and supporting day-to-day operations? If you scored four for four, JLR has a home for you You’ll be supported by a Platinum Club member of Canada’s Best Managed Companies program, 100% employee-owned firm that has a long-established reputation for quality services in multiple sectors, while you take on existing clients, develop new relationships, and deliver world-class, innovative solutions that support community building and growth in our cities. JLR is a creative, tight-knit, and mentorship-focused community with unique opportunities for driven people with tenacity and spirit. Our organization is made up of diverse employee owners with specialized expertise in a wide range of disciplines. Joining the JLR team means joining a dynamic group of innovative architecture, engineering, and planning professionals and support staff. You’ll have the opportunity to help establish new clients and partner with existing ones to develop insightful solutions and see projects through from inception to completion. If you’re innovative and collaborative, thrive when presented with new challenges, and are eager to take your career in new directions, then JLR is the right environment for you. Your Role as an Administrative Assistant: Choose your own adventure Let’s talk about how your skills, experience, goals, and passions can find a home at JLR. As the Administrative Assistant, your role will include: Supporting daily operations of the Corporate Affairs team by coordinating workflows and internal communications. Maintaining and updating corporate databases, including staff licensing and compliance documentation. Organizing meetings, managing schedules, tracking action items and assisting with travel and event coordination. Handling vendor compliance tasks, insurance certificate requests, and electronic signature coordination. Reconciling monthly credit card statements and collaborating with JLR staff and Finance for accuracy. Proofreading documents for grammar, tone and consistency, and helping to streamline SOP’s and governance processes. Greeting visitors, managing front desk inquiries and directing guests appropriately. Distributing mail and courier packages and monitoring shared inboxes and voicemails. Tracking and ordering office supplies and maintaining common areas like boardrooms and lunchrooms. Assisting with internal events, updating staff email signatures and supporting general office coordination. Providing backup support for scheduling, scanning, filing and other administrative tasks as needed. Why Join Us? We live, work, breathe, sleep, and thrive in the communities we build. We love northern Ontario and the glorious bounty of the natural world and we’re proud of our reputation and longevity in the National Capital and Kingston regions. Furthermore, we’re growing our presence in southwestern Ontario and all along the Great Lakes of Ontario. We foster a friendly, welcoming, and team-oriented atmosphere that encourages innovation and collaboration. We have established depth of technical and support resources that can efficiently and effectively deliver small and large multidisciplinary projects. We provide flexible career direction with opportunities to choose your own path and interesting and exciting assignments ranging in size and type. Share ownership opportunities at all levels Merit and profit bonus program Competitive salaries reviewed annually Work-life Balance and Employee Wellness Immediate health and dental benefits RRSP/DPSP matching program Parental leave top-up program Fun Funds to plan extracurricular social events Community Engagement and Social Responsibility Interested in joining our team? Send us a cover letter and resume outlining your skills, qualifications, and the specific experiences that make you an ideal candidate for the position by emailing careers@jlrichards.ca . This posting is for a current vacancy, but we’re always open to great talent, even if it’s not exactly what we’ve posted. Check outour open positions or send us a cover letter and resume outlining your skills, qualifications, and the specific experiences to careers@jlrichards.ca . JLR welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. At JLR, each of us contributes to inclusion and we all have a role to play. Our culture is the result of our behaviours, our personal commitment, our curiosity, how we collaborate, and the ways that we courageously share our perspectives and encourage others to do the same. In turn, our environment inspires us to try new things, speak openly, and be bold. It brings us together in ways that help us stand out. Our inclusive culture empowers all of us to connect, belong, and grow. Learn more about our commitment to Diversity, Equity and Inclusion . Ottawa, Kingston, Sudbury, Timmins, North Bay, Guelph, London #J-18808-Ljbffr