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Proposals Specialist

2 weeks ago

London, United Kingdom Ora Full time

**POSITION TITLE**: Proposals Specialist

**DEPARTMENT**:Business Development Operations

**LOCATION**: Europe or USA

**_Ora Values the Daily Practice of_**
- Prioritizing Kindness
- Operational Excellence
- Cultivating Joy
- Scientific Rigor_

**________________________________**

**The Role**:
Ora's Business Development Operations (BDO) department is responsible for responding to Requests for Proposals (RFPs) submitted by the business development team, creating Statements of Work (SOWs, also known as work orders) and assisting with the Change Order (CO) process for all of Ora's clinical trial bids. Our Proposals Specialist is responsible for coordinating a cross functional project team for budget, proposal and SOW creation. The Proposal Specialists I ensure that all assigned deliverables meet the sponsor needs and are an accurate representation of Ora's service offerings, experience, and fee structure. This role is also responsible for Ora's post-award process, ensuring a smooth handoff from the BDO and Business Development teams to Ora's Operations & Finance teams. Successful cross functional interactions with BD, Operations and Finance is critical for this role.

**What You'll Do**:

- Develops with oversight, budgets, proposals and contracts by assembling information including project scope, timeline, staffing and organization credentials.
- Under guidance from senior team members, determines project scope by reading RFPs, identifying and clarifying opportunities and needs, and meeting with Therapeutic Area Heads and other clinical operations personnel as appropriate.
- Gathers deliverable information by identifying sources of information; requesting information and coordinating timely collection of information.
- With oversight, ensures budget accuracy by using historical data for references, implementing standardized quality checks, and vetting the budgets with key stakeholders.
- Meets budgets and proposal deadlines by establishing priorities and target dates for information gathering, preparing budgets, writing, review, and approvals.
- Obtains approvals by reviewing proposal with key stakeholders and managers.
- Proactively communicates with BD and management teams throughout the sales cycle.
- Maintains applicable opportunity information in Ora's CRM system.
- Responsibilities may differ slightly from the above based on specific needs of the business.
- Clear and sustained demonstration of the Ora Clinical's values of prioritizing kindness, operational excellence, cultivating joy and scientific rigor.

**What We Look For**:

- _Experience needed for the Role:_
- Bachelor's degree with 2 years' experience in proposals and RFP budgeting. Years of experience may be considered in lieu of education.
- Contract Research Organization (CRO) industry needed for at least 1 year.
- _Additional Skills & Attributes_
- Proven ability to follow up and follow through with the capacity to meet deadlines
- Strong Microsoft Word and Excel skills
- Strong verbal and written communication skills
- Experience working closely with and within a team setting
- Ability to work independently, with mínimal supervision
- Experience developing budgets and proposals
- Ability to develop, organize, and manage multiple tasks with varying priority levels
- Ability to build strong relationships
- Multilingual communication is a plus
- _Competencies and Personal Traits:_
- **Attention to Detail**: Ability to analyze available data and take the time to understand as full a picture as possible to drive successful solutions to complex problems.
- **Emotionally Intelligent Leadership**: Ability to lead with a positive mindset and empathy. Possess the capacity to understand others and to be aware of and sensitive to the feelings, thoughts, and experience of your colleagues and customers.
- **Intellectual **Curiosity**: A person's willingness and desire to learn new things and dig deeper than the surface. Intellectual curiosity makes learning a much more natural process, instead of just a duty or a chore. When you're intellectually curious, you're more willing and interested to acquire knowledge. You naturally ask more questions and seek to understand why things are the way they are.
- **Innovative Mindset**: Forward thinking, creative and open to testing, making mistakes and trying again; collaborative and progress-loving, you honor the past but embrace change because the new is always coming
- **Organization and Goal Setting**:Ability to set goals, delegate appropriate tasks, maintain a focused approach to critical path work and develop structure for yourself and your team to allow for productive, high-quality workflows and decision making.
- **Resolve Conflicts**:Practice radical candor in your communication with your team and colleagues as well as participating in active listening to help the other person feel heard and understood.
- **Seek Meaning and Purpose and a Desire to be Part of Something Bigger than Yourself**:Crave being