Executive Assistant

2 days ago

London, United Kingdom Crone Corkill Full time

Executive Assistant and Investor Relations Coordinator International Oil & Gas Firm City of London Permanent, Full Time Flexibility to work remotely 3 days per week We have an exciting new opportunity for an Executive Assistant / Investor Relations Coordinator to join an independent oil and gas exploration and production company. You will provide exemplary dedicated administrative support to the CFO and CCO and theirdirect managers. Support the team, particularly the Head of Investor Relations, in other activities including research; information gathering; travel and meeting coordination and other ad hoc activities. **Main responsibilities**: Executive Assistant-- Proactive diary management and arrangement of meetings - Travel planning and booking, including flights, hotels, conferences, training, arranging visas - Liaison with partners, clients, consultants, and sub-contractors as required - General administration including preparation of reports, dealing with mail and telephone queries - Expenses reporting and financial approvals process for the CFO ad CCO departments - Other ad hoc projects including research work, compiling data and information sheets - Administer branding materials for the London office - Attend and take minutes at weekly CFO direct report and other meetings - Personal Assistant and admin on Crisis Management Team rota - Organise CFO & CCO social events Investor Relations admin-- Manage timetable for IR projects, such as financial results, by coordinating internal / external meetings and helping to ensure deadlines are met - Support organisation of investor meeting programmes at conferences and on investor roadshows, preparing schedules, investor briefing notes and travel - Manage IR project logistics, in particular webcasts for virtual events and guest lists, venue hire, catering, printing, and travel for in-person events - Source and chase down information from internal and external parties for IR projects and materials - Manage the website, uploading new information in conjunction with website service provider, particularly for Investors section - Manage the social media channels, uploading content and downloading relevant analytics - Manage the upload of Regulatory News Announcements ("RNS"), on occasion out of hours if required - Support management of IR CRM system, uploading and downloading meeting notes and analytics as required to support investor targeting - Draft and distribute IR updates internally, such as monthly share register analysis and media monitoring - Monitor Outlook inboxes for media / investor enquiries and draft replies for regular and generic requests - Interact with IR service providers, helping to ensure effective delivery and timely renewal of contracts - Support Head of IR to update sell-side analyst Excel document through regular input of data

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