Administrative Assistant

Reference:
24-27673

Job title:
Administrative Assistant - POOL

Directorate:
Corporate Support

Service:
Support

Closing date:
10/10/2024 10:00

Job type/Hours:
Casual

Salary:
See Job Advertisement

Location(s):
Caernarfon

**Salary - Dependent on the scale of the specific job together with experience and qualifications**

**Hours
- Full Time / Part Time (Dependent on the needs of the job)**

**Gwynedd Council offers an attractive employment package, for more information please click on this **Information Pack**

Gwynedd Council operates internally through the medium of Welsh, and offers all its services bilingually. The applicant will be required to reach the linguistic level noted as one of the essential skills in the Person Specification.

For further information about this post please contact** Iona Williams** on **01286 679 259.**

Application forms and further details available from, Support Service, Gwynedd Council, Council Offices, Caernarfon, LL55 1SH

Tel: 01286 679076

QUALIFICATIONS AND RELEVANT TRAINING

ESSENTIAL
Good educational standard up to GCSE level

DESIRABLE
Recognised qualification in the admin field or any other relevant qualification
Completed or working towards ECDL Course

RELEVANT EXPERIENCE

ESSENTIAL

DESIRABLE
Experience of working within an administrative environment

SKILLS AND SPECIALIST KNOWLEDGE

ESSENTIAL
The ability to work under pressure to a high and correct standard
Computer and words processing skills

DESIRABLE
Good interpersonal skills
The ability to work without supervision and be able to prioritise work
The ability to work as an individual or as part of a team
The ability to work under pressure

PERSONAL ATTRIBUTES

ESSENTIAL
Methodical and tidy with all work
The ability to communicate effectively and be able to show progressiveness
The ability to deal with the public effectively and politely
Honest
The ability to complete tasks without supervision
The ability to communicate with people on all levels
Self confidence
Flexibility

DESIRABLE

LANGUAGE REQUIREMENTS

ESSENTIAL

Listening and Speaking - Intermediate Level
Able to follow a discussion in Welsh, in Clear Welsh, on familiar matters relating to the post. Able to contribute to the conversation and answer questions.

Reading and Understanding - Intermediate Level
Understand everyday correspondence on familiar issues at work.
Understand longer reports in Clear Welsh and be able to pick up the main points. (help may be required with the vocabulary).

Writing -Intermediate Level

JOB PURPOSE
Operate as part of a team which supply administration support
Ensure that the people of Gwynedd are at the heart of everything we do.

RESPONSIBILITY FOR RESOURCES
(e.g. staff, finance, equipment)

MAIN DUTIES AND KEY TASKS
- General admin work including typing, photocopying, faxing, filling, pass invoices, answer the phone, distribute post etc
- Undertake any other responsibilities which is consistent with the post responsibilities
- Responsibility for self development
- Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council’s Health and Safety Policy.
- Operate within the Council’s policies in relation to equal opportunities and equality.
- Responsible for managing information in accordance with the Council’s information management guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.
- Commitment to reducing the Council’s carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council’s Carbon Footprint.
- Responsibility to report any concern or suspicion that a child or vulnerable adult is being abused
- Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job.

SPECIAL CIRCUMSTANCES (e.g. the need to work unsociable hours, special working arrangements, etc.)