Part Time Events Coordinator

5 days ago


Farnham, United Kingdom Personnel Selection Full time

Due to a number of forthcoming events, we are now seeking a Part Time Events Coordinator to join our existing team, who are located at our Farnham site, to attend events throughout the South East and London. This role is to ASAP and will run throughout thesummer period on adhoc dates during June, July and Aug and possibly Sept. We offer an hourly rate of £11.77 per hour plus holiday accrual plus expenses and use of a company vehicle. Ideally you will have previously worked within an events based role or bea University student available during your Summer holiday and be studying a relevant qualification or you may run your own business and be seeking additional work to supplement your income.

Working for a well-established and local organisation, we promote woodland creation we are seeking someone who can oversee all aspects of the event logistics, execution with duties including as listed below:
Liaising with event organisers to confirm booking details, arranging payment of invoices, confirm where our stands will be located, confirming set up and arrival times, vehicle access

Ensuring the correct number of tickets and car park passes are booked

Communicating all event details to our own staff who are attending to ensure they arrive on time and to the correct location

Writing risk assessments and ensuring staff have read and signed these and sending these on to the event organisers as required

Gathering event materials and transporting these to the event venue. This includes large, heavy items such as a 3m x 3m marquee with weights, large double-sided pull up banners, branded displays, feather flags, folding tables and chairs, leaflet stands andboxes of leaflets and giveaway items

Working with the team to set up and pack down our stands at events

Ensuring staff have all the materials required to effectively promote woodland creation.

Ensuring a clear mechanism is in place for staff to record customer contact details at the events

Collating contact details and sharing with Technical Support team to input into the lead tracker and triage after the event

Ensure all contacts are followed up by the team



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